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Google Vault add new features support more precise, reliable data

17/07/2017

What’s new: When you use Google Vault for your legal and compliance needs, it’s important that you have the ability to retain exactly the data you wish and that the data you retrieve from the tool be accurate, precise, and comprehensive. With this launch, we’re introducing four new features in Vault to help you address those needs.

 

Get more detailed metadata when exporting files from Google Drive

When you search for a particular user in Vault for Drive, the results may include files that the user accessed through an “indirect” relationship. This means that the file (or folder containing the file) was:

  • shared with a group that the user belongs to,
  • shared with the user’s entire domain, or
  • shared publicly.

Previously, when you exported those search results, you wouldn’t see that user listed in the file’s export metadata, making it difficult to determine the document’s chain of custody. Going forward, you will see that user listed, as Vault will now include information in export metadata about users who accessed a document via an indirect relationship. Additionally, you’ll now have the option to see what that user’s specific relationship was (e.g. whether the user was a collaborator or viewer).

 

google vault

 

Search in a specific time zone

You can now select the time zone that you want the dates in your search to be based on in Vault. The time zone you select changes the exact boundaries of your search results, so we recommend that you learn more about the effect of this setting before using it.

 

google vault

 

Set retention policies for all Team Drives

You can now create a custom retention policy that covers all Team Drives in your domain, in addition to the already existing options that cover specific Team Drives and organizational units (OUs).

 

Set retention policies for specific Google Groups

You can now create custom retention policies that cover specific Google Groups in your domain, in addition to the already existing option to cover all Groups in your domain.

 

Updated: Gimasys

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