Things businesses need to keep in mind before signing up for G Suite

Cloud computing - Cloud Computing - has only been developed recently, but its application in businesses is gradually becoming more popular. Although technology products are always diverse and the nature of each business is also different, at least every company needs "core" applications such as email, word processing, calendar management, and storage. document storage, etc. These applications are often "collected", integrated with each other and collectively known as the productivity suite. Currently, G Suite is a prime example - built "in the cloud" and fully meets the basic needs of businesses, researched and developed by Google for more than a decade (since 2006). Currently, Google's toolkit has been trusted by more than 5 million companies and corporations worldwide. If your business also intends to include G Suite in the application, learn the most basic information below. 

1/ What is G Suite?

G Suite (Google Workspace customers) là một bộ công cụ tiêu chuẩn, bao gồm nhiều ứng dụng, đáp ứng những nhu cầu cơ bản của doanh nghiệp. 

One of G Suite's most used apps is Gmail under the company's own domain name. With Gmail, users are completely assured of using it because of its familiarity and popularity – security, stability – and great searchability (you can search any email with any content without having to bookmark or put them in folders). You can learn more Instructions to create Gmail by business domain name and try before you decide.

Outside Business Gmail, G Suite also offers many other applications with common and useful features such as:

• Calendar: Manage time, work, events, meeting schedules not only of each individual but also of the whole team, the whole enterprise.
• Docs, Sheets, Slides: This is a document editing toolkit with functions similar to Microsoft's Office toolkit (Word, Excel, PowerPoint). The distinct advantage of the applications developed by Google is that they have been developed on the cloud computing platform from the beginning. So, users can access and work together anytime, anywhere, on any device instead of being confined within the office. All changes and edits in the document are also automatically saved and you may not know: these seemingly unremarkable tools when used by Cloud computing applications contribute significantly to helping accelerate the workflow in the enterprise.  
• Google Forms: Very useful in building surveys and collecting feedback from many people, in just a short time.
• Google Sites: Simple and fast website building tool that does not require users to have coding knowledge. With Sites, you can easily build websites to showcase products, manage projects, internal information, and more.
• Hangouts Chat, Hangouts Meet: Two chat and video call applications dedicated to businesses, integrated with other applications in G Suite to provide the best user experience. In particular, this is also a tool to help businesses connect employees together, promoting teamwork when working.
• Google Drive: A popular and widely used document management and storage application that is no less than Gmail. In the enterprise version, Drive is added with many features to make collaboration between inside and outside the enterprise much more secure.

There are also a number of more applications that add to the toolkit that each user will find the most effective and useful use for themselves (such as Google Keep, Groups, ..)

2/ Should businesses pay for G Suite when it can be used for free?

It is easy to see that: most of the Google applications mentioned above are basically…. are all included in a regular Gmail account. In less than five minutes to create a Gmail address, you can access many of these useful applications without having to pay a fee. Should businesses pay to use apps in G Suite?

The answer is yes.

Why? G Suite was developed by Google with a business orientation in mind. Unlike the free version, G Suite's features must meet the specific requirements of a business or organization. The full reason has been discussed in detail in the article Why should businesses switch from free Gmail to paid Gmail? However, you can quickly refer to the summary below:

• G Suite allows businesses to use their own corporate domain for Gmail, instead of using the generic “@gmail.com” domain name.
• G Suite gives directors, business managers the right management and control of users in the company
• G Suite adds a lot of security features and helps users collaborate and work effectively and safely
•  G Suite Offers a minimum of 30 GB or unlimited storage; In addition, there are applications that help serve the legal investigation process eDiscovery. 

3/ How is the cost of G Suite calculated?

It can be said that G Suite is a rare toolkit that has a very clear and understandable pricing policy compared to other options. This not only helps to learn and register to use initially, but also convenient for businesses later (when they need to buy more or reduce the number of users). Here are some frequently asked questions when businesses sign up for G Suite.

• What is G Suite's pricing unit? 

Strictly speaking, G Suite is sold under a “license” – that is, the right to use the product. Each user in the enterprise will need a “license”. This “license” will give users access to all the applications included in G Suite as described above.

• Can businesses only use Gmail, can only buy Gmail application individually?

Google does not retail a few applications like Gmail or Drive, etc., but sells the whole set.

• How much does a “license” cost? 

4.2$/license/month. In other words, the price of a G Suite account, for one user, is 4.2$/month excluding tax.

• How many accounts does a business need to buy? Is it possible to buy packages of 10 accounts, packages of 50 accounts, etc.? 

Is not. Google doesn't sell G Suite by package, but by account. As many people as you need to use G Suite, you can buy as many accounts. You can completely buy 1 or 10 or 1000 accounts depending on your needs.

• What versions are currently available in G Suite?

G Suite has many versions, but Google only offers 3 versions for businesses: G Suite Basic – G Suite Business – G Suite Enterprise. The more advanced versions will cost more, have more storage capacity, and add applications for more advanced administration purposes. Research differences between the three versions of G Suite. 

 We hope the information above can help your business as you consider using Google's G Suite toolset. If you need more information, please contact Authorized Google Partner in Vietnam for more specific advice.

Source: Gimasys