{"id":17997,"date":"2024-01-30T11:29:12","date_gmt":"2024-01-30T04:29:12","guid":{"rendered":"https:\/\/gcloudvn.com\/?p=17997"},"modified":"2024-02-02T16:16:37","modified_gmt":"2024-02-02T09:16:37","slug":"huong-dan-backup-du-lieu-trong-google-workspace","status":"publish","type":"post","link":"https:\/\/gcloudvn.com\/en\/kienthuc\/huong-dan-backup-du-lieu-trong-google-workspace\/","title":{"rendered":"Instructions for backing up data in Google Workspace"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Backing up data in Google Workspace is critical for businesses to have full control over their data and protect it from system failures, personnel incidents, or other disasters.<\/span><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewbox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewbox=\"0 0 24 24\" version=\"1.2\" baseprofile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/huong-dan-backup-du-lieu-trong-google-workspace\/#Tong_quan\" >overview<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/huong-dan-backup-du-lieu-trong-google-workspace\/#Cach_Sao_Luu_du_lieu_Google_Workspace\" >How to Backup Google Workspace data<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/huong-dan-backup-du-lieu-trong-google-workspace\/#Cach_Sao_Luu_du_lieu_nguoi_dung_truoc_khi_xoa_tai_khoan\" >How to Backup user data before deleting account<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/huong-dan-backup-du-lieu-trong-google-workspace\/#Cach_Sao_Luu_Email_Google_Workspace\" >How to Backup Google Workspace Emails<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/huong-dan-backup-du-lieu-trong-google-workspace\/#Tong_ket\" >In conclusion<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Tong_quan\"><\/span><b><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-17999\" src=\"https:\/\/gcloudvn.com\/wp-content\/uploads\/2024\/01\/backup-du-lieu-1.jpg\" alt=\"\" width=\"603\" height=\"340\" srcset=\"https:\/\/gcloudvn.com\/wp-content\/uploads\/2024\/01\/backup-du-lieu-1.jpg 603w, https:\/\/gcloudvn.com\/wp-content\/uploads\/2024\/01\/backup-du-lieu-1-18x10.jpg 18w\" sizes=\"auto, (max-width: 603px) 100vw, 603px\" \/>overview<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Google Workspace&#039;s most popular features are designed to help businesses simplify office operations. Including Email, Sheets, Meet, Drives and more, Google Workspace provides advanced capabilities to improve productivity and seamlessly manage business workflows. While Google has its own measures in place to secure its cloud infrastructure and keep data, applications, and devices safe, these default measures alone are not enough to prevent and protect Protect data in Google Workspace against current cyber attacks.<\/span><\/p>\n<p><span style=\"font-weight: 400;\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-17998\" src=\"https:\/\/gcloudvn.com\/wp-content\/uploads\/2024\/01\/backup-du-lieu-2.jpg\" alt=\"\" width=\"600\" height=\"331\" srcset=\"https:\/\/gcloudvn.com\/wp-content\/uploads\/2024\/01\/backup-du-lieu-2.jpg 600w, https:\/\/gcloudvn.com\/wp-content\/uploads\/2024\/01\/backup-du-lieu-2-18x10.jpg 18w\" sizes=\"auto, (max-width: 600px) 100vw, 600px\" \/>According to the Acronis Mid-Year Cyber Threat Report, cyber threats jumped by 62% in March compared to the monthly average in Q1 2023. As the widespread crisis intensifies , environments like Google Workspace have become dangerous targets for cyber intrusions. You need to consider implementing data backup features on Google Workspace to minimize risks. Here are some important reasons to back up your Google Workspace data:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Protect business continuity\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Recover lost data quickly\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Prevent data loss\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Minimize reputational and financial damage when attacked\u00a0<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Cach_Sao_Luu_du_lieu_Google_Workspace\"><\/span><b>How to Backup Google Workspace data<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Step 1: Export your user data\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You must be logged in as a super administrator for this task.\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">In the Admin Console, in the right panel under Tools, click Data Export.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Click Start Export.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Once your export is complete, view and download the exported data immediately.\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Note: Exported data will be permanently deleted 60 days after export.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Step 2: View and download exported data\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Before you begin: Make sure you&#039;ve enabled Google Cloud for your account.\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">In your confirmation email or in Data Export Tools, click Access archive. Note: Only the admin performing the export will receive an email notification, but all super admins can access the export process.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Review export status in the Admin Console or in Google Cloud Storage:\u00a0<\/span>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">The Export page in your Admin Console shows one of the following status indicators for the export archive:\u00a0<\/span>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"3\"><span style=\"font-weight: 400;\">Failed\u2014No data was exported\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"3\"><span style=\"font-weight: 400;\">Complete with errors\u2014Some data is missing<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"3\"><span style=\"font-weight: 400;\">Complete\u2014All data has been exported\u00a0<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">In a repository in Cloud Storage, the export report will include an error summary if an error occurs. If the export contains errors, you can try exporting only the missing data.\u00a0<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">When you&#039;re ready to view and download the exported data, in the archive in Cloud Storage, click the root folder. The root directory contains a list of user directories. Each user folder contains a zip file containing that user&#039;s data. Note: Some data, such as files in shared drives, are owned by the service account, not the user. In the exported repository, the service account is named \u201cResource\u201d.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Click the zip file to download the user&#039;s data.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Unzip the file to review user data by product.<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Cach_Sao_Luu_du_lieu_nguoi_dung_truoc_khi_xoa_tai_khoan\"><\/span><b>How to Backup user data before deleting account<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Sign in to the Admin console.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">In the right panel under Tools, click <\/span><span style=\"font-weight: 400;\">Data Export<\/span><span style=\"font-weight: 400;\">.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Click Export.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Once the export is complete, view and download the exported data immediately.\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Note: Exported data will be stored in Cloud Storage for 30 days, then permanently deleted.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-18000\" src=\"https:\/\/gcloudvn.com\/wp-content\/uploads\/2024\/01\/backup-du-lieu.jpg\" alt=\"\" width=\"600\" height=\"375\" srcset=\"https:\/\/gcloudvn.com\/wp-content\/uploads\/2024\/01\/backup-du-lieu.jpg 600w, https:\/\/gcloudvn.com\/wp-content\/uploads\/2024\/01\/backup-du-lieu-18x12.jpg 18w\" sizes=\"auto, (max-width: 600px) 100vw, 600px\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Cach_Sao_Luu_Email_Google_Workspace\"><\/span><b>How to Backup Google Workspace Emails<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Google Workspace (G Suite) users have three main ways to back up their emails \u2013 Google Takeout, Data Export, and third-party backup solutions like Gimasys.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Back up Google Workspace emails via Google Takeout<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Go to the \u201cGoogle Takeout\u201d page -&gt; sign in with your Google Workspace.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">All Google services will be selected by default. Click \u201cDeselect all\u201d to clear the list -&gt; scroll down the list of services to find \u201cEmail\u201d and check the corresponding box; Click the \u201cAll Mail data included\u201d link to configure or customize backup settings.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Set delivery method \u2013 send files to your mailbox or add files to Box, Dropbox, or OneDrive.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Choose backup file type and size; Larger backups can be divided into multiple parts.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Click the button labeled \u201cLink accounts and create export\u201d to start the backup service. You can then monitor the backup status on the progress bar.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Once completed, you can save the backup to your preferred location on your computer, mobile device, or external storage media.\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Important note: Google Takeout has many disadvantages to manual backups, including:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Data exports are available to perform up to every 30 days.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">There is no \u201cRestore\u201d function, only export and offline backup.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Exporting must be done manually by an administrator or through a DIY script.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">You may encounter the error \u201cGoogle Takeout is not working\u201d.<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Tong_ket\"><\/span><b>In conclusion<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Google Workspace&#039;s backup feature is important for companies that handle a variety of essential data. Regardless of the number of employees you have, Google Workspace accounts contain large volumes of Google Apps data, communication messages, project details, etc. Organizations must protect said information from data loss, accidental user deletion, cyber attacks, hardware failure, etc\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Although Google also has specialized backup and recovery tools and solutions that are directly integrated with Google Workspace, full data backup at an affordable cost is still a big question mark. To be able to back up data safely and economically, businesses can contact Gimasys - Google Cloud Premier Partner to create reliable, highly customizable backups and provide recovery features. Flexible recovery to ensure data protection everywhere, minimal downtime, compliance, and business continuity.\u00a0<\/span><\/p>","protected":false},"excerpt":{"rendered":"<p>Vi\u1ec7c sao l\u01b0u d\u1eef li\u1ec7u trong Google Workspace l\u00e0 \u0111i\u1ec1u r\u1ea5t quan tr\u1ecdng \u0111\u1ec3 doanh nghi\u1ec7p c\u00f3 \u0111\u1ea7y \u0111\u1ee7 quy\u1ec1n ki\u1ec3m so\u00e1t d\u1eef li\u1ec7u c\u1ee7a m\u00ecnh v\u00e0 b\u1ea3o v\u1ec7 n\u00f3 kh\u1ecfi s\u1ef1 c\u1ed1 h\u1ec7 th\u1ed1ng, s\u1ef1 c\u1ed1 nh\u00e2n s\u1ef1 ho\u1eb7c&hellip;<\/p>","protected":false},"author":2,"featured_media":18000,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[1],"tags":[],"class_list":["post-17997","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-kienthuc","entry","has-media"],"_links":{"self":[{"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/posts\/17997","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/comments?post=17997"}],"version-history":[{"count":0,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/posts\/17997\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/media\/18000"}],"wp:attachment":[{"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/media?parent=17997"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/categories?post=17997"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/tags?post=17997"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}