{"id":21954,"date":"2025-03-25T14:55:56","date_gmt":"2025-03-25T07:55:56","guid":{"rendered":"https:\/\/gcloudvn.com\/?p=21954"},"modified":"2025-03-25T14:56:20","modified_gmt":"2025-03-25T07:56:20","slug":"nang-cap-trai-nghiem-truy-cap-trong-my-drive-va-share-drive","status":"publish","type":"post","link":"https:\/\/gcloudvn.com\/en\/kienthuc\/nang-cap-trai-nghiem-truy-cap-trong-my-drive-va-share-drive\/","title":{"rendered":"Updating the access experience in Google Drive and Shared Drive"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewbox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewbox=\"0 0 24 24\" version=\"1.2\" baseprofile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/nang-cap-trai-nghiem-truy-cap-trong-my-drive-va-share-drive\/#Co_gi_thay_doi\" >What\u2019s changing<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/nang-cap-trai-nghiem-truy-cap-trong-my-drive-va-share-drive\/#Ai_bi_anh_huong\" >Who\u2019s impacted<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/nang-cap-trai-nghiem-truy-cap-trong-my-drive-va-share-drive\/#Tai_sao_lai_quan_trong\" >Why it\u2019s important<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/nang-cap-trai-nghiem-truy-cap-trong-my-drive-va-share-drive\/#Thong_tin_them\" >Additional details\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/nang-cap-trai-nghiem-truy-cap-trong-my-drive-va-share-drive\/#Bat_dau\" >Getting started<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/nang-cap-trai-nghiem-truy-cap-trong-my-drive-va-share-drive\/#Thoi_gian_trien_khai\" >Rollout pace<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/nang-cap-trai-nghiem-truy-cap-trong-my-drive-va-share-drive\/#Tinh_kha_dung\" >Availability<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Co_gi_thay_doi\"><\/span><b>What\u2019s changing<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Last year, Google introduced a beta that allows shared drive managers and My Drive owners to restrict folders to specific users. Today, we\u2019re excited to announce the general availability of this feature in shared drives and My Drive, which means that users can restrict access to their My Drive folders using the two options outlined below, and by 2026, we will simplify and align the <\/span><a href=\"https:\/\/support.google.com\/drive\/answer\/14254362?visit_id=638585688779640569-1816505462&amp;p=drive_limitaccess&amp;rd=1\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">restricted access principles<\/span><\/a><span style=\"font-weight: 400;\"> for My Drive and shared drives.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Current experience for My Drive folders &amp; files:<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Users have two options to restrict access to files or folders in their My Drive:<\/span><\/p>\n<ol>\n<li><span style=\"font-weight: 400;\"> 1. Update item only: Go to your My Drive &gt; choose a file or folder you want to limit access to for a specific user &gt; Change the role of the specific user (e.g. from Commenter to Viewer) &gt; click on \"Update item only\"<\/span><\/li>\n<\/ol>\n<p><a href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/nang-cap-trai-nghiem-truy-cap-trong-my-drive-va-share-drive\/attachment\/screenshot-2025-03-24-at-16-40-19-min\/\" rel=\"attachment wp-att-21956\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-21956\" src=\"https:\/\/gcloudvn.com\/wp-content\/uploads\/2025\/03\/Screenshot-2025-03-24-at-16.40.19-min.png\" alt=\"\" width=\"1280\" height=\"920\" srcset=\"https:\/\/gcloudvn.com\/wp-content\/uploads\/2025\/03\/Screenshot-2025-03-24-at-16.40.19-min.png 1280w, https:\/\/gcloudvn.com\/wp-content\/uploads\/2025\/03\/Screenshot-2025-03-24-at-16.40.19-min-768x552.png 768w, https:\/\/gcloudvn.com\/wp-content\/uploads\/2025\/03\/Screenshot-2025-03-24-at-16.40.19-min-18x12.png 18w\" sizes=\"auto, (max-width: 1280px) 100vw, 1280px\" \/><\/a><\/p>\n<ol start=\"2\">\n<li><span style=\"font-weight: 400;\"> 2. Limit folder access: Go to your My Drive &gt; choose the folder you want to limit access &gt; click the overflow menu &gt; share &gt; select share settings in the top right corner &gt; click limit access to \u201cFolder Name\u201d.<\/span><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\"><a href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/nang-cap-trai-nghiem-truy-cap-trong-my-drive-va-share-drive\/attachment\/screenshot-2025-03-24-at-16-40-35-min\/\" rel=\"attachment wp-att-21957\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-21957\" src=\"https:\/\/gcloudvn.com\/wp-content\/uploads\/2025\/03\/Screenshot-2025-03-24-at-16.40.35-min.png\" alt=\"\" width=\"1280\" height=\"708\" srcset=\"https:\/\/gcloudvn.com\/wp-content\/uploads\/2025\/03\/Screenshot-2025-03-24-at-16.40.35-min.png 1280w, https:\/\/gcloudvn.com\/wp-content\/uploads\/2025\/03\/Screenshot-2025-03-24-at-16.40.35-min-768x425.png 768w, https:\/\/gcloudvn.com\/wp-content\/uploads\/2025\/03\/Screenshot-2025-03-24-at-16.40.35-min-18x10.png 18w\" sizes=\"auto, (max-width: 1280px) 100vw, 1280px\" \/><\/a><\/span><\/p>\n<p><span style=\"font-weight: 400;\">For My Drive folders &amp; files by 2026:<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Later this year, we will stop allowing restricted access on specific files and folders as outlined in option 1 above (update item only), and limited access will be done consistently via the limited access folder setting as outlined in option 2 above (limit folder access).<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In the future, we will identify all the files and folders that are shared less broadly than their containing folder and enable limited access on them. This will not immediately change who has access to those items, but it will make it so that if someone were to share or unshare the item\u2019s parent later, those changes will not apply to the item with limited access. We will provide an update in early 2026 before the change to limited access for pre-existing files and folders takes place.<\/span><\/p>\n<p><b>For shared drives:<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Only shared drive managers and content managers with sharing access can specify who can open a folder and see what's inside. Everyone else with regular access to the shared drive folder will be able to see that a \"sensitive\" file or folder exists, and can request access to it. This provides shared drive managers with greater flexibility to keep restricted and unrestricted content within a single shared drive, instead of having multiple folders for different access levels.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Ai_bi_anh_huong\"><\/span><b>Who\u2019s impacted<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Admins, End Users and Developers<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Tai_sao_lai_quan_trong\"><\/span><b>Why it\u2019s important<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">For My Drive, folders with limited access allow users to control the information viewed by others in their organization. For shared drives, folders with limited access allow users to organize files by project, in a single shared drive or shared folder, while ensuring that sensitive information is only accessible to the right team members.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Thong_tin_them\"><\/span><b>Additional details\u00a0<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Drive\u2019s public API<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Google is adding improvements to Drive\u2019s public API that make it easier for developers to adopt the expansive access changes outlined above. Given these updates better align the behavior for items in My Drive and in shared drives, we recommend developers opt in to the expansive access API behavior in My Drive ahead of February 2026, when the changes will be enforced for everyone. Visit this developer guide for more information on <\/span><a href=\"https:\/\/developers.google.com\/drive\/api\/guides\/limited-expansive-access\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">managing folders with limited and expansive access.<\/span><\/a><\/p>\n<p><span style=\"font-weight: 400;\">\u201cEditors can change permissions and share\u201d setting<\/span><\/p>\n<p><span style=\"font-weight: 400;\">As a result of this update, the \u201cEditors can change permissions and share\u201d setting will change by August 2025.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/support.google.com\/drive\/answer\/2494893?sjid=6188466424643885233-NC#zippy=%2Cprevent-others-from-sharing-your-files\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Turning the setting off<\/span><\/a><span style=\"font-weight: 400;\"> will still prevent users with Editor access from sharing the item directly, but if the owner places the item into a shared folder, any changes to the containing folder\u2019s access will be applied on the item. Previously, those changes were only applied if the item\u2019s owner was the one making the folder access change.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">By August 2025, we will apply limited access to items that have this setting turned off. Due to the limited access, the owner will still be the only person who can share those pre-existing items. Limited access will not be applied to items that have the setting turned off after August 2025.<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Bat_dau\"><\/span><b>Getting started<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Admins: Admins need to\u00a0 <\/span><a href=\"https:\/\/support.google.com\/a\/answer\/7337469\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">set up shared drives for their organization<\/span><\/a><span style=\"font-weight: 400;\"> in order for end users to access this feature. Visit the Help Center to learn more about <\/span><a href=\"https:\/\/support.google.com\/drive\/answer\/14254362?visit_id=638585688779640569-1816505462&amp;p=drive_limitaccess&amp;rd=1\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">folders with limited access.<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">End users\u00a0<\/span>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">As a shared drive manager or My Drive folder owner, go to your shared drive or My Drive folder &gt; choose the folder you want to limit access &gt; click the overflow menu &gt; share &gt; select share settings in the top right corner &gt; click limited access to \u201cFolder Name\u201d.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Folders with limited access can only be opened by people who have been added to it directly. People with general access to the shared drive or shared folder can see the restricted folder in Drive, but will not be able to open it.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Folders with limited access are available in both shared drives and My Drive:<\/span>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"3\"><span style=\"font-weight: 400;\">Shared drive managers can always access folders with limited-access<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"3\"><span style=\"font-weight: 400;\">Folder owners can always access limited-access folders in their My Drive<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">For users whose access has been limited, you will see the folder name, but the folder will be grayed out:<\/span><span style=\"font-weight: 400;\"><a href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/nang-cap-trai-nghiem-truy-cap-trong-my-drive-va-share-drive\/attachment\/screenshot-2025-03-24-at-16-41-25-min\/\" rel=\"attachment wp-att-21958\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-21958\" src=\"https:\/\/gcloudvn.com\/wp-content\/uploads\/2025\/03\/Screenshot-2025-03-24-at-16.41.25-min.png\" alt=\"\" width=\"1304\" height=\"924\" srcset=\"https:\/\/gcloudvn.com\/wp-content\/uploads\/2025\/03\/Screenshot-2025-03-24-at-16.41.25-min.png 1304w, https:\/\/gcloudvn.com\/wp-content\/uploads\/2025\/03\/Screenshot-2025-03-24-at-16.41.25-min-768x544.png 768w, https:\/\/gcloudvn.com\/wp-content\/uploads\/2025\/03\/Screenshot-2025-03-24-at-16.41.25-min-18x12.png 18w\" sizes=\"auto, (max-width: 1304px) 100vw, 1304px\" \/><\/a><\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Developers: Visit the Developer Documentation to learn more about\u00a0 <\/span><a href=\"https:\/\/developers.google.com\/drive\/api\/guides\/limited-expansive-access\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">managing folders with limited and expansive access.<\/span><\/a><span style=\"font-weight: 400;\">If you decide to opt into the expansive access API early, your app's behavior will not change when Drive stops allowing restricted access in 2026.<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Thoi_gian_trien_khai\"><\/span><b>Rollout pace<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Folders with limited access:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on February 18, 2025<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">API changes for Expansive Access:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on February 18, 2025<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Tinh_kha_dung\"><\/span><b>Availability<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Available to all Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts<\/span><\/li>\n<\/ul>\n<p style=\"text-align: right;\"><strong>Source: Gimasys<\/strong><\/p>","protected":false},"excerpt":{"rendered":"<p>C\u00f3 g\u00ec thay \u0111\u1ed5i N\u0103m ngo\u00e1i, Google \u0111\u00e3 gi\u1edbi thi\u1ec7u b\u1ea3n beta cho ph\u00e9p ng\u01b0\u1eddi qu\u1ea3n l\u00fd shared drives v\u00e0 ch\u1ee7 s\u1edf h\u1eefu My Drive h\u1ea1n ch\u1ebf th\u01b0 m\u1ee5c cho nh\u1eefng ng\u01b0\u1eddi d\u00f9ng c\u1ee5 th\u1ec3. H\u00f4m nay, Google r\u1ea5t vui&hellip;<\/p>","protected":false},"author":2,"featured_media":21955,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[1,134],"tags":[],"class_list":["post-21954","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-kienthuc","category-google-workspace","entry","has-media"],"_links":{"self":[{"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/posts\/21954","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/comments?post=21954"}],"version-history":[{"count":0,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/posts\/21954\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/media\/21955"}],"wp:attachment":[{"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/media?parent=21954"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/categories?post=21954"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/tags?post=21954"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}