{"id":23963,"date":"2025-10-21T16:05:27","date_gmt":"2025-10-21T09:05:27","guid":{"rendered":"https:\/\/gcloudvn.com\/?p=23963"},"modified":"2025-10-21T16:05:27","modified_gmt":"2025-10-21T09:05:27","slug":"introducing-gems-sharing-in-the-gemini-app-including-admin-controls","status":"publish","type":"post","link":"https:\/\/gcloudvn.com\/en\/kienthuc\/introducing-gems-sharing-in-the-gemini-app-including-admin-controls\/","title":{"rendered":"Introducing Gems sharing in the Gemini app, including admin controls"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewbox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewbox=\"0 0 24 24\" version=\"1.2\" baseprofile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1' ><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/introducing-gems-sharing-in-the-gemini-app-including-admin-controls\/#Co_gi_thay_doi\" >What\u2019s changing<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/introducing-gems-sharing-in-the-gemini-app-including-admin-controls\/#Ai_bi_anh_huong\" >Who\u2019s impacted<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/introducing-gems-sharing-in-the-gemini-app-including-admin-controls\/#Tai_sao_lai_quan_trong\" >Why it\u2019s important<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/introducing-gems-sharing-in-the-gemini-app-including-admin-controls\/#Thong_tin_them\" >Additional details<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/introducing-gems-sharing-in-the-gemini-app-including-admin-controls\/#Bat_dau\" >Getting started<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/introducing-gems-sharing-in-the-gemini-app-including-admin-controls\/#Nguoi_dung_cuoi\" >End users<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/introducing-gems-sharing-in-the-gemini-app-including-admin-controls\/#Thoi_gian_trien_khai\" >Rollout pace<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/introducing-gems-sharing-in-the-gemini-app-including-admin-controls\/#Tinh_kha_dung\" >Availability<\/a><\/li><\/ul><\/nav><\/div>\n<h3><span class=\"ez-toc-section\" id=\"Co_gi_thay_doi\"><\/span><b>What\u2019s changing<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">With this launch you can share Gems with other users in your organization and beyond. Gems are customizable versions of Gemini that you can personalize to be experts on any topic. Once shared, other users can edit, use, or make a copy of the Gem. Gems sharing is powered by the same technology powering Google Drive, so you\u2019ll notice a familiar, consistent interface and experience as you would when sharing other files, such as a Google Doc.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Admins are able to control whether their users can share Gems using a new Admin console setting located under Generative AI &gt; Gemini app &gt; Gems.<\/span><\/p>\n<p><a href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/collaborate-with-gemini-in-google-drive-now-available-on-mobile\/attachment\/share-gems-gemini-workspace\/\" rel=\"attachment wp-att-23928\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-23928\" src=\"https:\/\/gcloudvn.com\/wp-content\/uploads\/2025\/10\/share-Gems-Gemini-workspace.gif\" alt=\"\" width=\"1383\" height=\"862\" srcset=\"https:\/\/gcloudvn.com\/wp-content\/uploads\/2025\/10\/share-Gems-Gemini-workspace.gif 1383w, https:\/\/gcloudvn.com\/wp-content\/uploads\/2025\/10\/share-Gems-Gemini-workspace-768x479.gif 768w, https:\/\/gcloudvn.com\/wp-content\/uploads\/2025\/10\/share-Gems-Gemini-workspace-18x12.gif 18w\" sizes=\"auto, (max-width: 1383px) 100vw, 1383px\" \/><\/a><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Ai_bi_anh_huong\"><\/span><b>Who\u2019s impacted<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Admins and end users<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Tai_sao_lai_quan_trong\"><\/span><b>Why it\u2019s important<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Gems are AI experts that you can customize across a variety of topics, helping you complete specific goals, tasks, and workflows based on your inputs, while reducing repetitive prompting.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Sharing Gems can accelerate AI adoption, improve efficiency, and foster innovation across your organization. Instead of each user starting from scratch, they can quickly find and utilize prompts that have already been built, optimized, and proven effective by colleagues, saving time and effort. Further, teams can develop and refine gems tailored to the unique needs of specific departments or areas (e.g., marketing, finance, education) and share them broadly. For example, a marketing lead can create a \"Brand Persona\" Gem, trained on the company\u2019s unique brand voice, and share it with the entire department. This would scale content creation while ensuring brand consistency across all channels.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Thong_tin_them\"><\/span><b>Additional details<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Gems are only shareable when any custom knowledge is either uploaded from a device to the Gem, or files added from Google Drive. If any other file types are added (e.g. code folders, emails, etc.), the Gem will no longer be shareable, and the sharing button will not be available (grayed out).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Once shared, Gems are stored in Google Drive. When you share a Gem that has content you have permission to share, you'll be prompted to share this content via Drive.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Bat_dau\"><\/span><b>Getting started<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Admins:<\/span>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">This feature will be ON by default and can be disabled at the domain, OU, and Group levels.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Note: Sharing controls are managed by your organization\u2019s Drive sharing settings. If Drive content is set to be shareable outside the organization, then Gems are too. Drive sharing settings are in the Admin console: Apps &gt; Google Workspace &gt; Settings for Drive and Docs &gt; Sharing settings.<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><a href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/collaborate-with-gemini-in-google-drive-now-available-on-mobile\/attachment\/gem-sharing-admin-console-settings\/\" rel=\"attachment wp-att-23927\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-23927\" src=\"https:\/\/gcloudvn.com\/wp-content\/uploads\/2025\/10\/gem-sharing-admin-console-settings.png\" alt=\"\" width=\"1600\" height=\"715\" srcset=\"https:\/\/gcloudvn.com\/wp-content\/uploads\/2025\/10\/gem-sharing-admin-console-settings.png 1600w, https:\/\/gcloudvn.com\/wp-content\/uploads\/2025\/10\/gem-sharing-admin-console-settings-768x343.png 768w, https:\/\/gcloudvn.com\/wp-content\/uploads\/2025\/10\/gem-sharing-admin-console-settings-1536x686.png 1536w, https:\/\/gcloudvn.com\/wp-content\/uploads\/2025\/10\/gem-sharing-admin-console-settings-18x8.png 18w\" sizes=\"auto, (max-width: 1600px) 100vw, 1600px\" \/><\/a><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Nguoi_dung_cuoi\"><\/span><b>End users<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Your admin configuration will determine if you can share Gems and who you can share Gems with.\u00a0<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Thoi_gian_trien_khai\"><\/span><b>Rollout pace<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Rapid Release and Scheduled Release domains: Currently available.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Tinh_kha_dung\"><\/span><b>Availability<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Available for Google Workspace:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Business Starter, Standard, Plus\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Enterprise Starter, Standard, Plus\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Education Fundamentals, Standard, Plus\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Frontline Starter, Standard, Plus\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Essentials, Enterprise Essentials, Enterprise Essentials Plus\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Nonprofits\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Available for Google Workspace customers with these add-ons:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Gemini Business* Gemini Enterprise*\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Google AI Pro for Education\u00a0<\/span><\/li>\n<\/ul>","protected":false},"excerpt":{"rendered":"<p>C\u00f3 g\u00ec thay \u0111\u1ed5i V\u1edbi l\u1ea7n ra m\u1eaft n\u00e0y, b\u1ea1n c\u00f3 th\u1ec3 chia s\u1ebb Gems v\u1edbi nh\u1eefng ng\u01b0\u1eddi d\u00f9ng kh\u00e1c trong t\u1ed5 ch\u1ee9c v\u00e0 c\u1ea3 b\u00ean ngo\u00e0i. Gems l\u00e0 phi\u00ean b\u1ea3n t\u00f9y ch\u1ec9nh c\u1ee7a Gemini m\u00e0 b\u1ea1n c\u00f3 th\u1ec3 c\u00e1&hellip;<\/p>","protected":false},"author":2,"featured_media":23926,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[1,134],"tags":[],"class_list":["post-23963","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-kienthuc","category-google-workspace","entry","has-media"],"_links":{"self":[{"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/posts\/23963","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/comments?post=23963"}],"version-history":[{"count":0,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/posts\/23963\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/media\/23926"}],"wp:attachment":[{"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/media?parent=23963"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/categories?post=23963"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/tags?post=23963"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}