{"id":24462,"date":"2025-12-24T10:38:33","date_gmt":"2025-12-24T03:38:33","guid":{"rendered":"https:\/\/gcloudvn.com\/?p=24462"},"modified":"2025-12-24T10:38:33","modified_gmt":"2025-12-24T03:38:33","slug":"set-sharing-expirations-on-files-and-folders-in-shared-drives","status":"publish","type":"post","link":"https:\/\/gcloudvn.com\/en\/kienthuc\/google-workspace\/set-sharing-expirations-on-files-and-folders-in-shared-drives\/","title":{"rendered":"Set sharing expirations on files and folders in shared drives"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewbox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewbox=\"0 0 24 24\" version=\"1.2\" baseprofile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1' ><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/google-workspace\/set-sharing-expirations-on-files-and-folders-in-shared-drives\/#Co_gi_thay_doi\" >What\u2019s changing<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/google-workspace\/set-sharing-expirations-on-files-and-folders-in-shared-drives\/#File_het_han\" >File expirations<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/google-workspace\/set-sharing-expirations-on-files-and-folders-in-shared-drives\/#Thu_muc_het_han\" >Folder expirations<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/google-workspace\/set-sharing-expirations-on-files-and-folders-in-shared-drives\/#Hanh_vi_het_han_nhat_quan_trong_My_Drive\" >Consistent expiration behavior in My Drive<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/google-workspace\/set-sharing-expirations-on-files-and-folders-in-shared-drives\/#Bat_dau\" >Getting started<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/google-workspace\/set-sharing-expirations-on-files-and-folders-in-shared-drives\/#Thoi_gian_trien_khai\" >Rollout pace<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/google-workspace\/set-sharing-expirations-on-files-and-folders-in-shared-drives\/#Tinh_kha_dung\" >Availability<\/a><\/li><\/ul><\/nav><\/div>\n<h3><span class=\"ez-toc-section\" id=\"Co_gi_thay_doi\"><\/span><b>What\u2019s changing<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">We previously introduced the option to set expirations on files that reside in shared drives using the Google Drive API. Today, we are bringing the ability to set expiring access for files and folders in shared drives directly from the sharing dialog. This highly-requested feature brings the ease and security of My Drive access controls into your collaborative shared drives.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"File_het_han\"><\/span><b>File expirations<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">You can now set expirations when sharing files in a shared drive. This lets you add an expiration date right in the sharing dialog for temporary collaborators, ensuring access is automatically revoked and eliminating the need for manual cleanup.<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><a href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/google-workspace\/automatically-generated-captions-for-videos-in-google-drive-now-available-in-more-languages\/attachment\/add-expiration-while-sharing-files-in-shared-drives\/\" rel=\"attachment wp-att-24411\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-24411\" src=\"https:\/\/gcloudvn.com\/wp-content\/uploads\/2025\/12\/Add-expiration-while-sharing-files-in-shared-drives.-.png\" alt=\"\" width=\"492\" height=\"355\" srcset=\"https:\/\/gcloudvn.com\/wp-content\/uploads\/2025\/12\/Add-expiration-while-sharing-files-in-shared-drives.-.png 492w, https:\/\/gcloudvn.com\/wp-content\/uploads\/2025\/12\/Add-expiration-while-sharing-files-in-shared-drives.--18x12.png 18w\" sizes=\"auto, (max-width: 492px) 100vw, 492px\" \/><\/a><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Add expiration while sharing files in shared drives.<\/span><\/td>\n<\/tr>\n<tr>\n<td><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>&nbsp;<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Thu_muc_het_han\"><\/span><b>Folder expirations<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">For shared drive folders, you can now apply an expiration date specifically to the Viewer role. This setting is easily accessible in the folder's sharing dialog, helping you automatically remove read-only access when a collaborator's temporary need is finished.<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><a href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/google-workspace\/automatically-generated-captions-for-videos-in-google-drive-now-available-in-more-languages\/attachment\/add-expiration-for-viewer-role-while-sharing-folders-in-shared-drives\/\" rel=\"attachment wp-att-24410\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-24410\" src=\"https:\/\/gcloudvn.com\/wp-content\/uploads\/2025\/12\/Add-expiration-for-Viewer-role-while-sharing-folders-in-shared-drives.png\" alt=\"\" width=\"503\" height=\"435\" srcset=\"https:\/\/gcloudvn.com\/wp-content\/uploads\/2025\/12\/Add-expiration-for-Viewer-role-while-sharing-folders-in-shared-drives.png 503w, https:\/\/gcloudvn.com\/wp-content\/uploads\/2025\/12\/Add-expiration-for-Viewer-role-while-sharing-folders-in-shared-drives-14x12.png 14w\" sizes=\"auto, (max-width: 503px) 100vw, 503px\" \/><\/a><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Add expiration for Viewer role while sharing folders in shared drives.<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h3><span class=\"ez-toc-section\" id=\"Hanh_vi_het_han_nhat_quan_trong_My_Drive\"><\/span><b>Consistent expiration behavior in My Drive<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">We're standardizing access expiration for files and folders in My Drive. The experience is now consistent with shared drives, making it more predictable for you to know when access will expire.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Old behavior: If you granted someone temporary Editor access to a file inside a parent folder they could only view, they would lose all access to the file once their Editor permission expired.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">New behavior: When their temporary Editor access expires, their permission will revert to the access they have on the parent folder (in this case, Viewer). They will not lose access to the file completely.<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><a href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/google-workspace\/automatically-generated-captions-for-videos-in-google-drive-now-available-in-more-languages\/attachment\/image2\/\" rel=\"attachment wp-att-24409\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-24409\" src=\"https:\/\/gcloudvn.com\/wp-content\/uploads\/2025\/12\/image2.png\" alt=\"\" width=\"341\" height=\"385\" srcset=\"https:\/\/gcloudvn.com\/wp-content\/uploads\/2025\/12\/image2.png 341w, https:\/\/gcloudvn.com\/wp-content\/uploads\/2025\/12\/image2-11x12.png 11w\" sizes=\"auto, (max-width: 341px) 100vw, 341px\" \/><\/a><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Editor access expires, and reverts to Viewer access (user has Viewer access on the parent folder).<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h3><span class=\"ez-toc-section\" id=\"Bat_dau\"><\/span><b>Getting started<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Admins: There is no admin control for this feature.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">End users: This feature will be available by default.\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">You can only set sharing expirations on Web and Android phones. Expirations cannot be set on iOS devices in My Drive or shared drives.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Thoi_gian_trien_khai\"><\/span><b>Rollout pace<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on November 4, 2025<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on November 18, 2025<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Tinh_kha_dung\"><\/span><b>Availability<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Available for Google Workspace:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Business Starter, Standard, Plus<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Enterprise Starter, Standard, Plus<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Enterprise Essentials, Enterprise Essentials Plus<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Education Standard, Plus<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Nonprofits<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Frontline Starter, Standard, Plus<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Also available to:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Google One AI Premium\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Google AI Pro and Ultra<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Gemini Business, Enterprise*<\/span><\/li>\n<\/ul>","protected":false},"excerpt":{"rendered":"<p>C\u00f3 g\u00ec thay \u0111\u1ed5i Tr\u01b0\u1edbc \u0111\u00e2y, Google\u00a0 \u0111\u00e3 gi\u1edbi thi\u1ec7u t\u00f9y ch\u1ecdn \u0111\u1eb7t th\u1eddi h\u1ea1n s\u1eed d\u1ee5ng cho c\u00e1c t\u1ec7p n\u1eb1m trong b\u1ed9 nh\u1edb d\u00f9ng chung b\u1eb1ng API Google Drive. H\u00f4m nay, Google mang \u0111\u1ebfn kh\u1ea3 n\u0103ng \u0111\u1eb7t th\u1eddi h\u1ea1n&hellip;<\/p>","protected":false},"author":2,"featured_media":24412,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[1,134],"tags":[],"class_list":["post-24462","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-kienthuc","category-google-workspace","entry","has-media"],"_links":{"self":[{"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/posts\/24462","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/comments?post=24462"}],"version-history":[{"count":0,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/posts\/24462\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/media\/24412"}],"wp:attachment":[{"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/media?parent=24462"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/categories?post=24462"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/tags?post=24462"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}