{"id":25058,"date":"2026-04-09T15:17:18","date_gmt":"2026-04-09T08:17:18","guid":{"rendered":"https:\/\/gcloudvn.com\/?p=25058"},"modified":"2026-04-09T15:17:18","modified_gmt":"2026-04-09T08:17:18","slug":"introducing-guest-accounts-collaborate-securely-and-communicate-with-non-workspace-users-in-google-chat","status":"publish","type":"post","link":"https:\/\/gcloudvn.com\/en\/introducing-guest-accounts-collaborate-securely-and-communicate-with-non-workspace-users-in-google-chat\/","title":{"rendered":"Introducing guest accounts: Collaborate securely and communicate with non-Workspace users in Google Chat"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Today, we're excited to announce the general availability of guest accounts in Google Workspace. Guest accounts empower organizations to securely collaborate with customers, partners, and vendors that are not on Google Workspace. More than secure, real-time messaging in Google Chat, guest accounts enable organizations to extend their security and data protection policies to these non-Workspace users. Whether it\u2019s collaborating on a marketing brief in Google Docs or a presentation in Google Slides, non-Workspace users with guest accounts adhere to your organization\u2019s security policies.<\/span><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewbox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewbox=\"0 0 24 24\" version=\"1.2\" baseprofile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1' ><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/gcloudvn.com\/en\/introducing-guest-accounts-collaborate-securely-and-communicate-with-non-workspace-users-in-google-chat\/#Lam_nhu_the_nao\" >How it works\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/gcloudvn.com\/en\/introducing-guest-accounts-collaborate-securely-and-communicate-with-non-workspace-users-in-google-chat\/#Cai_dat_quan_tri_chi_tiet\" >Granular admin settings<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/gcloudvn.com\/en\/introducing-guest-accounts-collaborate-securely-and-communicate-with-non-workspace-users-in-google-chat\/#Thong_tin_quan_trong\" >Important notes<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/gcloudvn.com\/en\/introducing-guest-accounts-collaborate-securely-and-communicate-with-non-workspace-users-in-google-chat\/#Bat_dau\" >Getting started<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/gcloudvn.com\/en\/introducing-guest-accounts-collaborate-securely-and-communicate-with-non-workspace-users-in-google-chat\/#Thoi_gian_trien_khai\" >Rollout pace<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/gcloudvn.com\/en\/introducing-guest-accounts-collaborate-securely-and-communicate-with-non-workspace-users-in-google-chat\/#Tinh_kha_dung\" >Availability<\/a><\/li><\/ul><\/nav><\/div>\n<h3><span class=\"ez-toc-section\" id=\"Lam_nhu_the_nao\"><\/span><b>How it works\u00a0<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">When an end user in your organization invites an external, non-Workspace user in Google Chat through a direct message (DM) or Chat Space, a guest account is provisioned for that external user within your Workspace domain with a unique account identifier. These guest accounts are also automatically placed in a dedicated \"Workspace Guests\" Organizational Unit (OU) in the Admin console, with default security policies designed for these external users.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">When communicating with guest accounts in DMs or Chat Spaces, your organization\u2019s end users will see a teal \u201cexternal\u201d label for guest accounts. This is similar to the yellow \u201cexternal\u201d label that we have utilized in Google Chat to indicate external Workspace users. Guests can be @mentioned across supported Workspace app surfaces, similar to any other user. This means that end users can invite guests via Chat and collaborate with them using Chat, Drive, Docs, Slides, Sheets, and Meet.<\/span><\/p>\n<p><a href=\"https:\/\/gcloudvn.com\/en\/ransomware-detection-and-file-restoration-for-google-drive-now-generally-available\/attachment\/introducing-guest-accounts-collaborate-securely-and-communicate-with-non-workspace-users-in-google-chat-6217-updated\/\" rel=\"attachment wp-att-25045\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-25045\" src=\"https:\/\/gcloudvn.com\/wp-content\/uploads\/2026\/04\/Introducing-guest-accounts-Collaborate-securely-and-communicate-with-non-Workspace-users-in-Google-Chat-6217-Updated.gif\" alt=\"\" width=\"1278\" height=\"798\" srcset=\"https:\/\/gcloudvn.com\/wp-content\/uploads\/2026\/04\/Introducing-guest-accounts-Collaborate-securely-and-communicate-with-non-Workspace-users-in-Google-Chat-6217-Updated.gif 1278w, https:\/\/gcloudvn.com\/wp-content\/uploads\/2026\/04\/Introducing-guest-accounts-Collaborate-securely-and-communicate-with-non-Workspace-users-in-Google-Chat-6217-Updated-768x480.gif 768w, https:\/\/gcloudvn.com\/wp-content\/uploads\/2026\/04\/Introducing-guest-accounts-Collaborate-securely-and-communicate-with-non-Workspace-users-in-Google-Chat-6217-Updated-18x12.gif 18w\" sizes=\"auto, (max-width: 1278px) 100vw, 1278px\" \/><\/a><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Cai_dat_quan_tri_chi_tiet\"><\/span><b>Granular admin settings<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Workspace admins have full visibility and control. The guest accounts capability is tied to your existing external chat settings. If you have external chatting enabled, end users in your organization can now start inviting non-Workspace users in Chat to collaborate with you.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Manage guest access settings: Manage who can invite guests to your organization.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Manage guest lifecycle: View and manage all provisioned guest accounts in the admin console and through APIs.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Policy enforcement: Guest accounts have a few default security settings that are not<\/span><b> inherited<\/b><span style=\"font-weight: 400;\"> from the Root OU. This helps organizations get started from a baseline security posture for guest accounts. View the defaults and apply your org specific policies to the \"Workspace Guests\" OU, such as 2-step verification or context-aware access.<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Your organization retains full ownership of data created and shared within your Workspace domain when collaborating with users using guest accounts. Moreover, external users with guest accounts cannot create or own new files in Google Drive; they can only be invited to collaborate on existing files.<\/span><\/p>\n<p><a href=\"https:\/\/gcloudvn.com\/en\/ransomware-detection-and-file-restoration-for-google-drive-now-generally-available\/attachment\/introducing-guest-accounts-6217-2\/\" rel=\"attachment wp-att-25044\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-25044\" src=\"https:\/\/gcloudvn.com\/wp-content\/uploads\/2026\/04\/Introducing-guest-accounts-6217-2.png\" alt=\"\" width=\"1600\" height=\"1006\" srcset=\"https:\/\/gcloudvn.com\/wp-content\/uploads\/2026\/04\/Introducing-guest-accounts-6217-2.png 1600w, https:\/\/gcloudvn.com\/wp-content\/uploads\/2026\/04\/Introducing-guest-accounts-6217-2-768x483.png 768w, https:\/\/gcloudvn.com\/wp-content\/uploads\/2026\/04\/Introducing-guest-accounts-6217-2-1536x966.png 1536w, https:\/\/gcloudvn.com\/wp-content\/uploads\/2026\/04\/Introducing-guest-accounts-6217-2-18x12.png 18w\" sizes=\"auto, (max-width: 1600px) 100vw, 1600px\" \/><\/a><\/p>\n<p><span style=\"font-weight: 400;\">To learn more about the full set of capabilities for guest accounts and features available to host organization\u2019s administrators to manage these guest accounts, take a look at the<\/span><a href=\"https:\/\/knowledge.workspace.google.com\/p\/manage-workspace-guests\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">detailed documentation. <\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Thong_tin_quan_trong\"><\/span><b>Important notes<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Guest accounts are created only for non-Workspace external users. Functionality to collaborate with external Workspace users and consumer Google accounts remains unchanged and does not require guest account creation. API capability to create guests will be available in open beta by May 2026.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">If you use trusted domains to only allow sharing only with certain organizations outside of your business, you can now start adding non-Workspace domains to your allowlisted domains to start collaborating securely with non-Workspace domains. Note that setting up trusted domains prevents your organisation from collaborating with consumer Google accounts. This includes collaboration with non-Workspace users who may have created consumer Google accounts using their work email address.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Guests are modelled as a type of user. In the Directory API, user.list will now include guests by default. The API now also includes a new field is_guest_user to identify guests. Guests will not be auto provisioned to existing 3P SAML apps that support automated user provisioning.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Bat_dau\"><\/span><b>Getting started<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Admins<\/span>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">External chat settings: At launch, end users who can chat externally will be able to invite and collaborate with non-Workspace external users in Chat by default. You can control which users are allowed to chat externally using the existing external chat settings.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\">Guest invitation setting: You can restrict who can invite guest accounts in your organization using the guest invitation setting. This defaults to ON for everyone who can chat externally in your organization.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><a href=\"https:\/\/gcloudvn.com\/en\/ransomware-detection-and-file-restoration-for-google-drive-now-generally-available\/attachment\/introducing-guest-accounts-6217-33\/\" rel=\"attachment wp-att-25043\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-25043\" src=\"https:\/\/gcloudvn.com\/wp-content\/uploads\/2026\/04\/Introducing-guest-accounts-6217-33.png\" alt=\"\" width=\"2048\" height=\"668\" srcset=\"https:\/\/gcloudvn.com\/wp-content\/uploads\/2026\/04\/Introducing-guest-accounts-6217-33.png 2048w, https:\/\/gcloudvn.com\/wp-content\/uploads\/2026\/04\/Introducing-guest-accounts-6217-33-768x251.png 768w, https:\/\/gcloudvn.com\/wp-content\/uploads\/2026\/04\/Introducing-guest-accounts-6217-33-1536x501.png 1536w, https:\/\/gcloudvn.com\/wp-content\/uploads\/2026\/04\/Introducing-guest-accounts-6217-33-18x6.png 18w\" sizes=\"auto, (max-width: 2048px) 100vw, 2048px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">End users: End users who can collaborate externally and have been permitted by admins to invite end users will be able to invite and collaborate with non-Workspace external users in Chat using guest accounts.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Guests: Non-Workspace external users will receive an email invitation to their primary email address when invited by the host organization. Guests can sign up to start collaborating. Guests have limited feature capabilities available, similar to Workspace external users.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Thoi_gian_trien_khai\"><\/span><b>Rollout pace<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Admins<\/span>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Rapid Release and Scheduled Release domains: Gradual rollout starting on March 26, 2026, and completing on April 10, 2026. Admins will be notified in Chat when the settings are available in their organization.<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><a href=\"https:\/\/gcloudvn.com\/en\/ransomware-detection-and-file-restoration-for-google-drive-now-generally-available\/attachment\/introducing-guest-accounts-6217-4\/\" rel=\"attachment wp-att-25042\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-25042\" src=\"https:\/\/gcloudvn.com\/wp-content\/uploads\/2026\/04\/Introducing-guest-accounts-6217-4.png\" alt=\"\" width=\"1600\" height=\"474\" srcset=\"https:\/\/gcloudvn.com\/wp-content\/uploads\/2026\/04\/Introducing-guest-accounts-6217-4.png 1600w, https:\/\/gcloudvn.com\/wp-content\/uploads\/2026\/04\/Introducing-guest-accounts-6217-4-768x228.png 768w, https:\/\/gcloudvn.com\/wp-content\/uploads\/2026\/04\/Introducing-guest-accounts-6217-4-1536x455.png 1536w, https:\/\/gcloudvn.com\/wp-content\/uploads\/2026\/04\/Introducing-guest-accounts-6217-4-18x5.png 18w\" sizes=\"auto, (max-width: 1600px) 100vw, 1600px\" \/><\/a><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">End users<\/span>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Rapid Release and Scheduled Release domains: Full rollout starting April 13, 2026, and completing on April 16, 2026<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Tinh_kha_dung\"><\/span><b>Availability<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Business: Business Starter, Standard, and Plus<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Enterprise: Enterprise Starter, Standard, and Plus<\/span><\/li>\n<\/ul>","protected":false},"excerpt":{"rendered":"<p>H\u00f4m nay, Google r\u1ea5t vui m\u1eebng th\u00f4ng b\u00e1o v\u1ec1 vi\u1ec7c ch\u00ednh th\u1ee9c ra m\u1eaft t\u00e0i kho\u1ea3n kh\u00e1ch tr\u00ean Google Workspace. T\u00e0i kho\u1ea3n kh\u00e1ch cho ph\u00e9p c\u00e1c t\u1ed5 ch\u1ee9c c\u1ed9ng t\u00e1c an to\u00e0n v\u1edbi kh\u00e1ch h\u00e0ng, \u0111\u1ed1i t\u00e1c v\u00e0 nh\u00e0 cung&hellip;<\/p>","protected":false},"author":2,"featured_media":25046,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[1,134],"tags":[],"class_list":["post-25058","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-kienthuc","category-google-workspace","entry","has-media"],"_links":{"self":[{"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/posts\/25058","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/comments?post=25058"}],"version-history":[{"count":1,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/posts\/25058\/revisions"}],"predecessor-version":[{"id":25059,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/posts\/25058\/revisions\/25059"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/media\/25046"}],"wp:attachment":[{"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/media?parent=25058"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/categories?post=25058"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/tags?post=25058"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}