{"id":5465,"date":"2018-10-08T11:18:37","date_gmt":"2018-10-08T04:18:37","guid":{"rendered":"http:\/\/gcloudvn.wam.vn\/g-suite-canh-bao-khi-nhieu-nguoi-cung-chinh-sua-tep-microsoft-office-tren-drive\/"},"modified":"2023-11-30T14:11:52","modified_gmt":"2023-11-30T07:11:52","slug":"g-suite-canh-bao-khi-nhieu-nguoi-cung-chinh-sua-tep-microsoft-office-tren-drive","status":"publish","type":"post","link":"https:\/\/gcloudvn.com\/en\/kienthuc\/g-suite-canh-bao-khi-nhieu-nguoi-cung-chinh-sua-tep-microsoft-office-tren-drive\/","title":{"rendered":"G Suite: Alerts when multiple people edit Microsoft Office files on Drive"},"content":{"rendered":"<p style=\"text-align: justify;\"><b>What\u2019s new:<\/b><span style=\"font-weight: 400;\"> On October 17, 2018, Google will begin implementing Real-time presence \u2013 a feature that displays users in real time, for Microsoft Offcie files stored on Google Drive. The G Suite admin (all versions) now has management permission for this feature.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">The real-time presence feature, appeared in<\/span><span style=\"font-weight: 400;\"> Drive File Stream<\/span><span style=\"font-weight: 400;\">, will save you the trouble of not knowing which version of a Microsoft document you&#039;re saving on Google Drive. Because Microsoft Office files uploaded to Drive are not edited online like Docs, Sheets, Slides, etc. So often users will not know who is editing this file. But now, the real-time presence feature will let users know: when someone else is editing a Word, Excel or Powerpoint file stored on Drive File Stream, in real time. This feature will roll out to all end users on October 17.<\/span><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewbox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewbox=\"0 0 24 24\" version=\"1.2\" baseprofile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/g-suite-canh-bao-khi-nhieu-nguoi-cung-chinh-sua-tep-microsoft-office-tren-drive\/#Tranh_tinh_trang_nham_lan_khi_chinh_sua_nhieu_phien_ban_tai_lieu_Microsoft_Office_tren_Drive\" >Avoid confusion when editing multiple versions of Microsoft Office documents on Drive<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/g-suite-canh-bao-khi-nhieu-nguoi-cung-chinh-sua-tep-microsoft-office-tren-drive\/#Admin_da_co_quyen_quan_ly_doi_voi_nhung_tinh_nang_nay\" >Admin already has management rights for these features<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/g-suite-canh-bao-khi-nhieu-nguoi-cung-chinh-sua-tep-microsoft-office-tren-drive\/#Nguoi_dung_cuoi_co_the_su_dung_tinh_nang_nay_sau_ngay_1710\" >End users can use this feature after October 17<\/a><\/li><\/ul><\/nav><\/div>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Tranh_tinh_trang_nham_lan_khi_chinh_sua_nhieu_phien_ban_tai_lieu_Microsoft_Office_tren_Drive\"><\/span><b>Avoid confusion when editing multiple versions of Microsoft Office documents on Drive<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Real-time presence checks if someone is viewing or editing a Microsoft Office file at the same time that you are viewing it. The system will warn people who are viewing the same file, so that the user will know and avoid editing the document version that has not been updated. <\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">In case both are editing the document, this problem will be solved by displaying both versions in one window, through which you can directly compare the differences between them. This way, you can easily merge versions into one complete document file. To view insights and better understand how this feature works, you can:<\/span><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\"><a href=\"https:\/\/youtu.be\/l3eKz5cpND0?t=32m43s\" target=\"_blank\" rel=\"nofollow noopener\"><span style=\"font-weight: 400;\">View Demo<\/span><\/a><span style=\"font-weight: 400;\"> recorded at Google Cloud Next 2018 Conference (If you don&#039;t have much time, you can watch from 34th minute)<\/span><\/li>\n<li style=\"font-weight: 400;\"><a href=\"https:\/\/gsuiteupdates.googleblog.com\/2018\/07\/avoid-microsoft-version-conflicts-with-google-drive.html\" target=\"_blank\" rel=\"nofollow noopener\"><span style=\"font-weight: 400;\">Read previous announcements<\/span><\/a><span style=\"font-weight: 400;\"> describe this feature.<\/span><\/li>\n<\/ul>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Admin_da_co_quyen_quan_ly_doi_voi_nhung_tinh_nang_nay\"><\/span><b>Admin already has management rights for these features<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Admins can choose to enable or disable this feature for users in their business. This admin control has appeared and the feature is enabled by default. Rea-time presence can be disabled for the entire enterprise or for individuals in its sub-organizational unit (OU). <\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">To change the settings, go to the Admin console, select <\/span><i><span style=\"font-weight: 400;\">Apps &gt; G Suite &gt; Drive and Docs &gt; Features and Applications &gt; Allow users to enable real-time presence in Microsoft Office from Drive File Stream.<\/span><\/i><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">With settings at a more detailed and specific level, the admin can <\/span><a href=\"https:\/\/support.google.com\/a\/answer\/7644837\" target=\"_blank\" rel=\"nofollow noopener\"><span style=\"font-weight: 400;\">deploy configuration settings<\/span><\/a><span style=\"font-weight: 400;\"> to enable or disable real-time presence for Microsoft Office files for each device.<\/span><\/p>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Nguoi_dung_cuoi_co_the_su_dung_tinh_nang_nay_sau_ngay_1710\"><\/span><b>End users can use this feature after October 17<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">On October 17, Drive File Stream users will receive a notification with instructions when opening Office files stored on Drive File Stream. The message section (as shown in the image below) explains that: Real-time presence allows users to see who is editing Microsoft Office documents stored on Drive. After choosing to use this feature, users will begin to see a status section in the lower right corner of the Word, Excel, Powerpoint screen, indicating whether someone is viewing or editing the document. You will receive notifications like:<\/span><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Safe to Edit: No one is editing this document<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Wait to edit: Someone else is editing, so if you also edit the document at the moment it will create multiple versions.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">New version created: Someone else finished editing, saved, and created a new version.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">New version created (conflict): When you are editing the document, someone else also starts to open the file and edit. You will have the option of viewing two versions at the same time to see the differences, as well as to merge the content.<\/span><\/li>\n<\/ul>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">On devices running the macOS operating system, when real-time presence is enabled, the user may be asked to grant access. In addition, some users will be asked to confirm their identity before using real-time presence, by logging into their G Suite (GG Workspace) account. Starting October 17, employees using G Suite in business will be able to visit the Help Center to learn more about how to use this feature.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p style=\"text-align: right;\"><strong>Update: <a href=\"https:\/\/gcloudvn.com\/en\/\">Gimasys<\/a><\/strong><\/p>","protected":false},"excerpt":{"rendered":"<p>On October 17, 2018, Google will begin implementing Real-time presence \u2013 a feature that displays users in real time, for Microsoft Offcie files stored on Google Drive. The G Suite admin (all versions) now has management permission for this feature.<\/p>","protected":false},"author":1,"featured_media":5466,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[1],"tags":[],"class_list":["post-5465","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-kienthuc","entry","has-media"],"_links":{"self":[{"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/posts\/5465","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/comments?post=5465"}],"version-history":[{"count":0,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/posts\/5465\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/media\/5466"}],"wp:attachment":[{"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/media?parent=5465"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/categories?post=5465"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/tags?post=5465"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}