{"id":5933,"date":"2019-06-24T10:19:00","date_gmt":"2019-06-24T03:19:00","guid":{"rendered":"http:\/\/gcloudvn.wam.vn\/ngan-chan-mat-du-lieu-voi-g-suite-data-loss-prevention\/"},"modified":"2023-11-29T17:36:29","modified_gmt":"2023-11-29T10:36:29","slug":"ngan-chan-mat-du-lieu-voi-g-suite-data-loss-prevention","status":"publish","type":"post","link":"https:\/\/gcloudvn.com\/en\/kienthuc\/ngan-chan-mat-du-lieu-voi-g-suite-data-loss-prevention\/","title":{"rendered":"Prevent data loss with G Suite \u2013 Data Loss Prevention"},"content":{"rendered":"<p style=\"text-align: justify;\"><b>Protect knowledge assets and enterprise data<\/b><span style=\"font-weight: 400;\"> should always be a top priority, especially in the digital era, businesses will sooner or later &quot;set foot&quot; on the Cloud. \u00a0<\/span><span style=\"color: #0000ff;\"><a style=\"color: #0000ff;\" href=\"https:\/\/www.sutcliffeinsurance.co.uk\/news\/8-most-common-causes-of-data-breach\/\" rel=\"nofollow noopener\" target=\"_blank\"><span style=\"font-weight: 400;\">According to statistics until 2018<\/span><\/a><\/span><span style=\"font-weight: 400;\"><span style=\"color: #0000ff;\">,<\/span> The most common causes of business data loss and leak include: Stolen user accounts, malware, unmanaged access to resources businesses, &quot;insiders&quot; from within, etc. It is easy to see that the end user - or the employee himself is a potential &quot;hole&quot;, damaging the digital resources of the business, even though it is invisible. intentionally or intentionally. To prevent this problem, Google has researched and developed the feature <\/span><b>Data Loss Prevention (DLP)<\/b><span style=\"font-weight: 400;\"> in the toolkit<\/span> G Suite \u2013<span style=\"font-weight: 400;\"> to help businesses take the initiative in protecting their resources and brain.<\/span><\/p>\n<p><strong>&gt; Reference:<\/strong><\/p>\n<ul>\n<li><a href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/data-loss-prevention-for-drive-now-generally-available\/\">Data Loss Prevention for Drive helps protect sensitive data when users upload files to external Google Forms, now generally available<\/a><\/li>\n<\/ul>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewbox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewbox=\"0 0 24 24\" version=\"1.2\" baseprofile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/ngan-chan-mat-du-lieu-voi-g-suite-data-loss-prevention\/#1_Data_Loss_Prevention_%E2%80%93_DLP_la_gi\" >1\/ Data Loss Prevention \u2013 What is DLP?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/ngan-chan-mat-du-lieu-voi-g-suite-data-loss-prevention\/#2_Ngan_chan_mat_du_lieu_trong_Gmail\" >2\/ Prevent data loss in Gmail<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/ngan-chan-mat-du-lieu-voi-g-suite-data-loss-prevention\/#3_Ngan_chan_mat_du_lieu_trong_Drive_ca_Google_Drive_va_Team_Drive\" >3\/ Prevent data loss in Drive (both Google Drive and Team Drive)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/ngan-chan-mat-du-lieu-voi-g-suite-data-loss-prevention\/#4_Cach_thiet_lap_quy_tac_cho_Data_Loss_Prevention\" >4\/ How to set up rules for Data Loss Prevention<\/a><\/li><\/ul><\/nav><\/div>\n<h2 style=\"padding-left: 40px; text-align: justify;\"><span class=\"ez-toc-section\" id=\"1_Data_Loss_Prevention_%E2%80%93_DLP_la_gi\"><\/span><span style=\"font-size: 14pt; color: #333399;\"><b>1\/ Data Loss Prevention \u2013 What is DLP?<\/b><\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">With Google&#039;s brainpower investment, <a href=\"https:\/\/gcloudvn.com\/en\/google-workspace\/\">Google Workspace G Suite<\/a> which has been highly appreciated in corporate data security. Besides factors such as encryption, audit reports, mobile device management, two-step authentication, access control, etc. DLP adds another layer of security to prevent business data from being stolen. Business is &quot;lost&quot; to the outside world, not subject to abuse or unauthorized access from unauthorized people.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">To do this, DLP allows administrators to set up security rules, for example: Do not send ABC information to email addresses that do not have the same domain name as the business. Next, DLP will match these rules with the content of emails or documents prepared to be sent out. After that, the system will handle violations according to the predefined requirements of the admin.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Thanks to this way of working, even if the user accidentally sends information outside (for example, when pressing &quot;Reply all&quot; instead of just sending it to one person as intended), the action cannot be successful.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Currently, the data loss prevention feature - Data Loss Prevention has been integrated by Google into two major information exchange applications of G Suite users, including Gmail and Drive.<\/span><\/p>\n<p style=\"text-align: justify;\"><strong><i>Note:<\/i><\/strong><span style=\"font-weight: 400;\"> Data Loss Prevention is only available in G Suite version<\/span>n Enterprise. If your business buys G Suite Business <span style=\"color: #0000ff;\"><a style=\"color: #0000ff;\" href=\"https:\/\/support.google.com\/a\/answer\/6280516?hl=en\" rel=\"nofollow noopener\" target=\"_blank\"><span style=\"font-weight: 400;\">before March 31, 2017<\/span><\/a><\/span><span style=\"font-weight: 400;\"> then you can continue to use this feature until March 31, 2020 (provided that the service continues to renew).<\/span><\/p>\n<h2 style=\"padding-left: 40px; text-align: justify;\"><span class=\"ez-toc-section\" id=\"2_Ngan_chan_mat_du_lieu_trong_Gmail\"><\/span><span style=\"color: #333399; font-size: 14pt;\"><b>2\/ Prevent data loss in Gmail<\/b><\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Email is a major tool used for communication in the workplace, with the average number of emails sent and received a day reaching <strong>281 billion emails<\/strong> (<em>According to Radicati Group&#039;s Email Metric Report<\/em>). Meanwhile, businesses are owners of many types of sensitive information, including intellectual property and third-party data (such as customers&#039; personal information). To keep this data safe through DLP, admins can easily set up data loss prevention policies.<\/span><\/p>\n<figure id=\"attachment_14360\" aria-describedby=\"caption-attachment-14360\" style=\"width: 1024px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-14360 size-large\" src=\"https:\/\/gcloudvn.com\/wp-content\/uploads\/2019\/06\/pasted-image-0-16-1024x517.png\" alt=\"Prevent data loss in Gmail\" width=\"1024\" height=\"517\" \/><figcaption id=\"caption-attachment-14360\" class=\"wp-caption-text\"><em>Prevent data loss in Gmail<\/em><\/figcaption><\/figure>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\"><strong>Eg:<\/strong>, businesses can set a rule: Sales department is not allowed to share customer&#039;s credit card information with other suppliers. At that time, the admin only needs to select the keyword &quot;Credit card number&quot; in a series of pre-built rules. At this time, Gmail DLP will automatically check all emails sent from the sales department and take action. <\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Admin can completely build pre-built handling measures for each case, for example: put emails in the censorship (quarantine) to check again, add content adjustments, block outgoing emails and notify again. with the sender.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\"><strong>A special feature of Gmail DLP is that it not only checks the text in the email (subject and email content), but also the content in the attached files (documents, presentations, spreadsheets).<\/strong> Gmail DLP will determine the format of each file through a binary scan for accurate information instead of relying on their extension information. Then, this text content will be extracted from the attached file using an algorithm built specifically for each file format and processed.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">In addition to the built-in rules, the admin can completely customize the new rules according to the business&#039;s own privacy policy.<\/span><\/p>\n<h2 style=\"padding-left: 40px; text-align: justify;\"><span class=\"ez-toc-section\" id=\"3_Ngan_chan_mat_du_lieu_trong_Drive_ca_Google_Drive_va_Team_Drive\"><\/span><span style=\"color: #333399; font-size: 14pt;\"><b>3\/ Prevent data loss in Drive (both Google Drive and Team Drive)<\/b><\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Similar to Gmail Data Loss Prevention, admin can completely prevent end users from sharing sensitive and confidential information stored in Google Drive and <\/span>Team Drive<span style=\"font-weight: 400;\"> out of the business. <strong>DLP in Drive works by scanning (scanning) files that contain what you are looking for<\/strong>.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">For example, if a user shares a file containing a bank account number, or a personal tax code, you can email a notification to the Super admin (the administrator with the highest authority) so that they are aware of the information. believe. You can also warn users when they intentionally share data, or block anyone outside of the business (not using the same domain email) from accessing these files.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Scanned Drive files include: Sheets, Docs, Slides.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">To make it easier to imagine you can access <\/span><span style=\"color: #0000ff;\"><a style=\"color: #0000ff;\" href=\"https:\/\/cloud.google.com\/dlp\/demo\/#!\/\" rel=\"nofollow noopener\" target=\"_blank\"><span style=\"font-weight: 400;\">the following link<\/span><\/a><\/span><span style=\"font-weight: 400;\"> to see a demo of how data loss prevention works<\/span><\/p>\n<h2 style=\"padding-left: 40px; text-align: justify;\"><span class=\"ez-toc-section\" id=\"4_Cach_thiet_lap_quy_tac_cho_Data_Loss_Prevention\"><\/span><span style=\"font-size: 14pt; color: #333399;\"><b>4\/ How to set up rules for Data Loss Prevention<\/b><\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Define scope of application: Admins can choose whether these data loss prevention rules will be applied to what types of stories and to whom in the business. Specifically, the admin can choose to apply to all messages of all employees, or based on each room\/sub-organization (OU), or only apply to outgoing messages, etc.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Define conditions to apply: Specify what these rules should look for in the content. Admins can use built-in content detectors or create new ones themselves.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Define handling measures: For cases that match the search request, the admin can build available handling measures:<\/span>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\"><strong>Edit content:<\/strong> Admin can add content adjustment if determined this message can still be sent. For example: If employees send internal information to each other (but are not allowed to send it outside), the system will automatically add the [Internal Only] section to this email subject.<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul style=\"text-align: justify;\">\n<li style=\"list-style-type: none;\">\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\"><strong>Put emails in moderation:<\/strong> If messages are entered into the moderation area, the admin (or authorized person) can review the email content before they are sent or retained.<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul style=\"text-align: justify;\">\n<li style=\"list-style-type: none;\">\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\"><strong>Reject message:<\/strong> Automatically reject a message if it is determined that this content is not allowed to be sent, without exception. And to warn the sender, the admin can send a notice or quote the company guidelines to them, avoiding the case of mistakes in the future.<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">In general, the data loss prevention feature of <\/span>G Suite<span style=\"font-weight: 400;\">Researched and developed by Google (from 2015 to present) and operated in a very effective way. Not only stopping at the usual features of DLP, Google&#039;s solution also goes further with the strategy of setting up a security barrier through rules (rule-based), combined with optical recognition. (Optical Character Recognition) to process the content in the image.<strong> Therefore, choosing G Suite is not just a tool to exchange information, admins or business managers can fully apply the built-in features to proactively protect their data. . \u00a0<\/strong><\/span><\/p>\n<p style=\"text-align: right;\"><strong>Source: <a href=\"https:\/\/gcloudvn.com\/en\/\">gcloudvn.com<\/a><\/strong><\/p>","protected":false},"excerpt":{"rendered":"<p>B\u1ea3o v\u1ec7 t\u00e0i s\u1ea3n tri th\u1ee9c v\u00e0 d\u1eef li\u1ec7u doanh nghi\u1ec7p lu\u00f4n ph\u1ea3i l\u00e0 \u01b0u ti\u00ean \u0111\u01b0\u1ee3c \u0111\u1eb7t l\u00ean h\u00e0ng \u0111\u1ea7u, \u0111\u1eb7c bi\u1ec7t l\u00e0 trong k\u1ec9 nguy\u00ean s\u1ed1, doanh nghi\u1ec7p d\u00f9 s\u1edbm hay mu\u1ed9n c\u0169ng s\u1ebd \u0111\u1ec1u \u201c\u0111\u1eb7t ch\u00e2n&#8221; l\u00ean&hellip;<\/p>","protected":false},"author":1,"featured_media":5934,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[1],"tags":[],"class_list":["post-5933","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-kienthuc","entry","has-media"],"_links":{"self":[{"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/posts\/5933","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/comments?post=5933"}],"version-history":[{"count":0,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/posts\/5933\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/media\/5934"}],"wp:attachment":[{"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/media?parent=5933"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/categories?post=5933"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/tags?post=5933"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}