{"id":5999,"date":"2019-08-12T10:59:18","date_gmt":"2019-08-12T03:59:18","guid":{"rendered":"http:\/\/gcloudvn.wam.vn\/g-suite-organizational-unit-quan-ly-nguoi-dung-theo-to-chuc-con\/"},"modified":"2023-11-30T15:26:28","modified_gmt":"2023-11-30T08:26:28","slug":"g-suite-organizational-unit-quan-ly-nguoi-dung-theo-to-chuc-con","status":"publish","type":"post","link":"https:\/\/gcloudvn.com\/en\/kienthuc\/g-suite-organizational-unit-quan-ly-nguoi-dung-theo-to-chuc-con\/","title":{"rendered":"G Suite Organizational Unit: Manage users by sub-organization"},"content":{"rendered":"<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">In most businesses, your location and role will affect access to various resources. Because of the different roles, the right to access information or use tools will also be different. <\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\"><em><strong>Eg:<\/strong><\/em> IT staff, HR administrative staff, chief technology officer (CIO) with different jobs and duties will not be able to share the same system access rights. <\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">This is especially true as your business grows larger and larger, the hierarchy will also become clearer. That is why when applying the G Suite toolkit, Google allows admins to divide and manage users according to sub-organizations - <strong>G Suite Organizational Unit (OU)<\/strong>. This article will explain the benefits and guide you to manage users according to the structure and organization of your company.<\/span><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewbox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewbox=\"0 0 24 24\" version=\"1.2\" baseprofile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/g-suite-organizational-unit-quan-ly-nguoi-dung-theo-to-chuc-con\/#1_G_Suite_Organizational_Unit_%E2%80%93_To_chuc_con_trong_G_Suite_la_gi\" >1\/ G Suite Organizational Unit \u2013 What is a sub-organization in G Suite?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/g-suite-organizational-unit-quan-ly-nguoi-dung-theo-to-chuc-con\/#2_Cach_cai_dat_va_them_nguoi_dung_vao_cac_to_chuc_con_%E2%80%93_G_Suite_Organizational_Unit\" >2\/ How to install and add users to sub-organizations \u2013 G Suite Organizational Unit<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/g-suite-organizational-unit-quan-ly-nguoi-dung-theo-to-chuc-con\/#3_Nhung_luu_y_khi_cai_dat_to_chuc_con_trong_G_Suite_%E2%80%93_Organizational_Unit\" >3\/ Notes when setting up sub-organizations in G Suite \u2013 Organizational Unit<\/a><\/li><\/ul><\/nav><\/div>\n<h2 style=\"padding-left: 40px; text-align: justify;\"><span class=\"ez-toc-section\" id=\"1_G_Suite_Organizational_Unit_%E2%80%93_To_chuc_con_trong_G_Suite_la_gi\"><\/span><span style=\"font-size: 14pt; color: #000080;\"><b>1\/ G Suite Organizational Unit \u2013 What is a sub-organization in G Suite?<\/b><\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Initially when installing and setting up accounts from the admin page <span style=\"color: #0000ff;\">Admin console<\/span>, all users and devices belong to the same organization (one<strong> Organizational Unit (OU).<\/strong> This means that any settings found in the Admin console are applied to a single<strong> &quot;mother organization&quot;<\/strong> In other words, it applies to all employees and equipment in the company.\u00a0<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">However, as discussed above, <strong>The G Suite Admin can divide users into different subgroups and place them in multiple \u201csuborganizations\u201d.<\/strong> The Organizational Unit is a way to separate access rights between employees in a company, helping to determine what applications a particular employee should or should not be allowed to access. <em>For example, the board of directors and department heads can be merged into one sub-organization; sales and marketing staff could be placed in a different group;\u2026<\/em><\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">At this point, the admin can flexibly apply different settings to different levels of organization \u2013 \u201cparent organization\u201d, OU 1, OU 2, OU 3, etc. Sub-organizations can inherit the settings settings are applied in the \u201cparent organization\u201d or can also have its own settings.\u00a0<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">For example, Gmail, Hangouts Chat, Hangouts Meet, Google Drive will be used for all users of the \u201cparent organization\u201d. Meanwhile, users of the sub-organization will only be able to use Gmail, Drive but not Hangouts\u00a0<\/span><\/p>\n<h2 style=\"padding-left: 40px; text-align: justify;\"><span class=\"ez-toc-section\" id=\"2_Cach_cai_dat_va_them_nguoi_dung_vao_cac_to_chuc_con_%E2%80%93_G_Suite_Organizational_Unit\"><\/span><span style=\"font-size: 14pt; color: #000080;\"><b>2\/ How to install and add users to sub-organizations \u2013 G Suite Organizational Unit<\/b><\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\"><b>To create sub-organizations<\/b><span style=\"font-weight: 400;\"> in G Suite \u2013 Organizational Unit, you must use an admin account and follow these steps:<\/span><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Access the general admin page: <span style=\"color: #0000ff;\">admin.google.com<\/span><\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">From the Admin console home page &gt; click on the Menu icon <\/span><span style=\"font-weight: 400;\"> &gt; Item Selection <\/span><b>Directory<\/b><span style=\"font-weight: 400;\"> &gt; Selection <\/span><b>Organizational units.\u00a0<\/b><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Hover over the organization you want to change and select <\/span><b>Create new organizational unit <\/b><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">In the information field <\/span><b>Name of organizational unit<\/b><span style=\"font-weight: 400;\">: you enter the name of the sub-organization you need to create<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Add a description (Description) if needed<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">In case you want to include this sub-organization below another: Click on the edit icon below <\/span><b>Parent organizational unit &gt; <\/b><span style=\"font-weight: 400;\">Select parent organization &gt; <\/span><b>Done<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Finally, you click on the section <\/span><b>Create<\/b><span style=\"font-weight: 400;\"> is complete.\u00a0<\/span><\/li>\n<\/ul>\n<p style=\"text-align: justify;\"><b>To move users into created suborganizations:<\/b><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">From Admin console home page &gt; Go to <\/span><b>Users<\/b><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Click on the organization the user is in. If you&#039;ve never created an OU, or a user has never been migrated to any OU, they&#039;ll belong to the &quot;parent organization&quot;.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">If you want to move individual users: Find their account in the list of users &gt; click on the empty box next to their name<\/span><\/li>\n<\/ul>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">If you want to move multiple users at once &gt; click on all these users in the list<\/span><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">In the above section, click on the section <\/span><b>Change organizational unit <\/b><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">In the table that pops up, select the new organization you want to move the user to &gt; Click <\/span><b>ti\u1ebfp t\u1ee5c<\/b><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">In the credentials section, review and ensure that these new users will be subject to the same settings in the new organization<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Finally, choose <\/span><b>Change<\/b><span style=\"font-weight: 400;\"> to finish.\u00a0<\/span><\/li>\n<\/ul>\n<h2 style=\"padding-left: 40px; text-align: justify;\"><span class=\"ez-toc-section\" id=\"3_Nhung_luu_y_khi_cai_dat_to_chuc_con_trong_G_Suite_%E2%80%93_Organizational_Unit\"><\/span><span style=\"color: #000080; font-size: 14pt;\"><b>3\/ Notes when setting up sub-organizations in G Suite \u2013 Organizational Unit<\/b><\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">If the business has a different way of organizing departments with quite large differences in access to resources and information, the admin should divide users into many smaller sub-organizations. These sub-organizations can be of the same level or are built on a scale from top to bottom. Thus, the application of settings will be more specific and flexible.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\"><strong>When managing sub-organizations in a top-down hierarchical manner<\/strong>: The organization below will (by default) follow the settings of the organization above. Similarly, changing the settings of the parent organization will also change the entire settings of the underlying child organizations.<\/span><\/li>\n<\/ul>\n<p style=\"text-align: justify;\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-14558 size-full\" src=\"https:\/\/gcloudvn.com\/wp-content\/uploads\/2019\/08\/Manage-org-structure-1.png\" alt=\"G Suite Organizational Unit: Manage users by child organization 1\" width=\"664\" height=\"403\" \/><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Sub-organizations can be divided based on factors such as geographic location, department, or corporate policy.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\"><strong>If your business uses multiple domains for G Suite services:<\/strong> You can group users from different domains and divide them into different sub-organizations. Basically, even though the domain names are different, those accounts still belong to the same \u201cparent organization\u201d. In case you want to apply unique settings to users belonging to a specific domain, include them in an OU.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\"><strong>Delete a sub-organization:<\/strong> You can&#039;t delete a suborganization, or OU, in G Suite if the suborganization still contains users, devices, or other small organizations. If you want to delete, you must first move all users and devices to another organization, as well as move (remove) the other sub-organizations there.\u00a0<\/span><\/li>\n<\/ul>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">General, <strong>G Suite Organizational Unit (OU)<\/strong> or <strong>child organization in G Suite<\/strong> allows you, as admin and manager, to apply various settings to different groups of users. You should consider the company&#039;s policy, the specific work of each department so that you can meet the management needs without hindering employees from completing their work.\u00a0<\/span><\/p>\n<p style=\"text-align: right;\"><a href=\"https:\/\/gcloudvn.com\/en\/\"><strong>Gimasys<\/strong><\/a><\/p>","protected":false},"excerpt":{"rendered":"<p>In most businesses, your location and role will affect access to various resources. Because of the different roles, the right to access information or use\u2026<\/p>","protected":false},"author":1,"featured_media":6000,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[1],"tags":[],"class_list":["post-5999","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-kienthuc","entry","has-media"],"_links":{"self":[{"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/posts\/5999","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/comments?post=5999"}],"version-history":[{"count":0,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/posts\/5999\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/media\/6000"}],"wp:attachment":[{"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/media?parent=5999"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/categories?post=5999"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/tags?post=5999"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}