{"id":6436,"date":"2020-06-15T16:23:40","date_gmt":"2020-06-15T09:23:40","guid":{"rendered":"http:\/\/gcloudvn.wam.vn\/chia-se-thu-muc-trong-shared-drives-voi-ban-beta-moi\/"},"modified":"2023-04-19T11:42:49","modified_gmt":"2023-04-19T04:42:49","slug":"chia-se-thu-muc-trong-shared-drives-voi-ban-beta-moi","status":"publish","type":"post","link":"https:\/\/gcloudvn.com\/en\/kienthuc\/chia-se-thu-muc-trong-shared-drives-voi-ban-beta-moi\/","title":{"rendered":"Share folders in Shared Drives with new beta"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewbox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewbox=\"0 0 24 24\" version=\"1.2\" baseprofile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/chia-se-thu-muc-trong-shared-drives-voi-ban-beta-moi\/#Nhung_gi_thay_doi\" >What changed?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/chia-se-thu-muc-trong-shared-drives-voi-ban-beta-moi\/#Ai_chiu_anh_huong\" >Who is affected?\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/chia-se-thu-muc-trong-shared-drives-voi-ban-beta-moi\/#Tai_sao_ban_nen_su_dung\" >Why you\u2019d use it\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/chia-se-thu-muc-trong-shared-drives-voi-ban-beta-moi\/#Thong_tin_bo_sung\" >Additional information\u00a0<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/chia-se-thu-muc-trong-shared-drives-voi-ban-beta-moi\/#Cap_do_truy_cap_quan_ly_can_thiet_de_chia_se_thu_muc\" >Management access level required for folder sharing<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/chia-se-thu-muc-trong-shared-drives-voi-ban-beta-moi\/#Cac_cap_truy_cap_thu_muc_chi_co_the_mo_rong_khong_duoc_giam_tu_cap_cua_o_dia_chung\" >Directory access levels can only be extended, not reduced, from the level of the shared drive<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/chia-se-thu-muc-trong-shared-drives-voi-ban-beta-moi\/#Dieu_gi_xay_ra_voi_viec_di_chuyen_tap_tin_va_thu_muc\" >What happens to moving files and folders<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/chia-se-thu-muc-trong-shared-drives-voi-ban-beta-moi\/#Bat_dau\" >Getting started<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/gcloudvn.com\/en\/kienthuc\/chia-se-thu-muc-trong-shared-drives-voi-ban-beta-moi\/#Hieu_luc\" >Effect<\/a><\/li><\/ul><\/nav><\/div>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Nhung_gi_thay_doi\"><\/span><b>What changed?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Google offers a new beta that allows you to share folders in a shared drive. <\/span><a href=\"https:\/\/docs.google.com\/forms\/d\/e\/1FAIpQLSfrILe0_bPkkI7pxfr-4rHk0qcajrUOHTcmrWPOVLo0SKNF7A\/viewform\" target=\"_blank\" rel=\"nofollow noopener\"><span style=\"font-weight: 400;\">Learn more and be interested in the beta here<\/span><\/a><span style=\"font-weight: 400;\">\u00a0<\/span><\/p>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Ai_chiu_anh_huong\"><\/span><b>Who is affected?\u00a0<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Administrators, End Users, and Developers<\/span><\/p>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Tai_sao_ban_nen_su_dung\"><\/span><b>Why you\u2019d use it\u00a0<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Shared drives are a powerful way to help a team or organization store and collaborate on files. <\/span><span style=\"font-weight: 400;\">Up until now, all permissions were set at either the shared drive level or the individual file level, and it was not possible to share specific folders in a shared drive.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">With this beta, you can share a specific folder with other users or upgrade member access to give users additional permissions on specific folders in shared drives. Examples of how you can use this include<\/span><span style=\"font-weight: 400;\">:<\/span><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">For a marketing department, you might have a common drive accessed by all internal employees, with a specific folder for promotional materials that is also accessible to an agency. outside<\/span><span style=\"font-weight: 400;\">.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">For a sales department organized by region, you can have a shared drive that allows team managers and directors to see all activity, with regional groups being able to see only information relevant to the region. their specific focus area in a shared folder. <\/span><span style=\"font-weight: 400;\">\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">For a shared drive used in preparation for a specific event, you can give all members view access to all files, and give each specific group access access documents related to their events section<\/span><span style=\"font-weight: 400;\">.\u00a0<\/span><\/li>\n<\/ul>\n<figure id=\"attachment_16069\" aria-describedby=\"caption-attachment-16069\" style=\"width: 400px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-16069 size-full\" src=\"https:\/\/gcloudvn.com\/wp-content\/uploads\/2020\/06\/news-3.png\" alt=\"Share folders with non-members and upgrade folder access for members\" width=\"400\" height=\"352\" \/><figcaption id=\"caption-attachment-16069\" class=\"wp-caption-text\"><em>Share folders with non-members and upgrade folder access for members<\/em><\/figcaption><\/figure>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Thong_tin_bo_sung\"><\/span><b>Additional information\u00a0<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Cap_do_truy_cap_quan_ly_can_thiet_de_chia_se_thu_muc\"><\/span><b>Management access level required for folder sharing<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Folders in a shared drive can only be shared by the people who manage the shared drive. Other shared drive access levels (for example, Content Management and Commenters) are not eligible to share folders, because they are not allowed to freely control the content. Folders in shared drives have the same access level as the shared drives themselves, except for the manager..<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">These access levels include: Content manager (Content manager \u2013 default), Contributor (content contributor), Commenter (commenter), and Viewer (viewer). Note that the Contributor on the directory is the Editor (edit) of the file on that directory.<\/span><\/p>\n<p style=\"text-align: justify;\"><a href=\"https:\/\/support.google.com\/a\/answer\/7337554\" target=\"_blank\" rel=\"nofollow noopener\"><span style=\"font-weight: 400;\">See more details about shared drive access levels<\/span><\/a><\/p>\n<figure id=\"attachment_16070\" aria-describedby=\"caption-attachment-16070\" style=\"width: 640px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-16070 size-full\" src=\"https:\/\/gcloudvn.com\/wp-content\/uploads\/2020\/06\/news-4.png\" alt=\"Folder role in the shared drive\u00a0\" width=\"640\" height=\"379\" \/><figcaption id=\"caption-attachment-16070\" class=\"wp-caption-text\"><em>Folder role in the shared drive\u00a0<\/em><\/figcaption><\/figure>\n<h3 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Cac_cap_truy_cap_thu_muc_chi_co_the_mo_rong_khong_duoc_giam_tu_cap_cua_o_dia_chung\"><\/span><b>Directory access levels can only be extended, not reduced, from the level of the shared drive<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">The access levels specified at the shared drive level represent the minimum level of access a user will have to all files and folders on that shared drive.<\/span><span style=\"font-weight: 400;\">. This ensures transparency, predictability and scalability. <\/span><span style=\"font-weight: 400;\">Therefore, a user&#039;s access level for a folder on the shared volume can only be greater than that user&#039;s access level for the shared volume itself; It couldn&#039;t be more restrictive.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">For example, the Commenter on a shared drive that cannot be downgraded is the Viewer of the folder on that shared drive. However, Viewers on a shared drive can extend their access level to Commenter or Contributor for specific files and subfolders in the drive. share that. <\/span><span style=\"font-weight: 400;\">Therefore, if permissions on a file or directory are downgraded, the action will take place on one or more parent directories where permissions are inherited from.<\/span><\/p>\n<figure id=\"attachment_16071\" aria-describedby=\"caption-attachment-16071\" style=\"width: 640px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-16071 size-full\" src=\"https:\/\/gcloudvn.com\/wp-content\/uploads\/2020\/06\/news-5.png\" alt=\"An example dialog box pops up if access is reduced for a subfolder in the shared drive.\" width=\"640\" height=\"413\" \/><figcaption id=\"caption-attachment-16071\" class=\"wp-caption-text\"><em>An example dialog box pops up if access is reduced for a subfolder in the shared drive.<\/em><\/figcaption><\/figure>\n<h3 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Dieu_gi_xay_ra_voi_viec_di_chuyen_tap_tin_va_thu_muc\"><\/span><b>What happens to moving files and folders<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">When shared files or folders move to, within, or between shared drives<\/span><span style=\"font-weight: 400;\">, <\/span><span style=\"font-weight: 400;\">Inherited access to the content will be updated accordingly and direct access will be preserved. The same is true when shared files or folders are moved from the shared drive to the user drive (My Drive).<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">For example, <\/span><span style=\"font-weight: 400;\">imagine a document that is originally located in the shared drive of the Sales team.<\/span><span style=\"font-weight: 400;\">. <\/span><span style=\"font-weight: 400;\">All members of the Sales team have Viewer access to the shared drive and, therefore, Viewer access to the document<\/span><span style=\"font-weight: 400;\">. <\/span><span style=\"font-weight: 400;\">Additionally, five individual Sales team members have Editor access to specific documents.<\/span> <span style=\"font-weight: 400;\">If that file is moved out of the Sales team drive, the Sales team will lose its inherited Viewer access, but the five individual users will still have Editor permissions.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">As these (shared) folder moves can make big changes to content access<\/span><span style=\"font-weight: 400;\">, <\/span><span style=\"font-weight: 400;\">folders moved to or between shared drives are allowed only for the administrator user on both the original location as well as the destination location.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Note: Google will begin enforcing manager requirements with this beta program and on September 1, 2020 for all G Suite customers (<a href=\"https:\/\/gcloudvn.com\/en\/google-workspace\/\">Google Workspace customers<\/a>). After this, it will no longer be possible for Contributors or Content managers on the destination to move folders within or between shared drives.<\/span><\/p>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Bat_dau\"><\/span><b>Getting started<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul style=\"text-align: justify;\">\n<li><span style=\"font-weight: 400;\">Admins: <\/span><span style=\"font-weight: 400;\">Friend <\/span><span style=\"font-weight: 400;\">interested in sharing the beta folder here<\/span><span style=\"font-weight: 400;\">. Google<\/span><span style=\"font-weight: 400;\">\u00a0will begin accepting domains into the program in the next few weeks.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">End users: <\/span><span style=\"font-weight: 400;\">When this feature is enabled for your domain, to share a folder: Select the folder in the shared drive that you are the manager of and click share in the folder menu (toolbar) to open the sharing dialog . From there, you can share the folder.<\/span><\/li>\n<\/ul>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Hieu_luc\"><\/span><b>Effect<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Available for G Suite Business, G Suite Enterprise, G Suite for Education, G Suite Enterprise for Education, and G Suite for Nonprofits customers\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Not available to G Suite Basic customers and users with individual Google Accounts accounts.<\/span><\/li>\n<\/ul>\n<p style=\"text-align: right;\"><strong>Source: Gimasys<\/strong><\/p>","protected":false},"excerpt":{"rendered":"<p>Nh\u1eefng g\u00ec thay \u0111\u1ed5i Google cung c\u1ea5p m\u1ed9t b\u1ea3n beta m\u1edbi cho ph\u00e9p b\u1ea1n chia s\u1ebb c\u00e1c th\u01b0 m\u1ee5c trong shared drive (b\u1ed9 nh\u1edb d\u00f9ng chung). T\u00ecm hi\u1ec3u th\u00eam v\u00e0 quan t\u00e2m \u0111\u1ebfn b\u1ea3n beta \u0111\u1ea5y t\u1ea1i \u0111\u00e2y\u00a0 Ai ch\u1ecbu&hellip;<\/p>","protected":false},"author":1,"featured_media":6437,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[1],"tags":[],"class_list":["post-6436","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-kienthuc","entry","has-media"],"_links":{"self":[{"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/posts\/6436","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/comments?post=6436"}],"version-history":[{"count":0,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/posts\/6436\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/media\/6437"}],"wp:attachment":[{"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/media?parent=6436"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/categories?post=6436"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/gcloudvn.com\/en\/wp-json\/wp\/v2\/tags?post=6436"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}