Link your Google Calendar booking pages when composing emails in Gmail

What’s changing

To make sharing your availability even easier, we’re adding the ability to share your Google Calendar appointment booking page directly in your email. By clicking the Calendar icon at the bottom of your email draft, you will see the list of existing booking pages and an option to create a booking page. Once a booking page is selected, it will be inserted into the email draft.

Who’s impacted

End users

Why you’d use it

With this update, you can manage scheduling all in one place, eliminating the need to open multiple tabs to figure out when you’re available and then reiterate that in an email. In addition to reducing the back-and-forth when negotiating or scheduling meeting times, this feature is especially useful when scheduling time with customers, partners or people outside your organization whose calendars are not visible to you.

Getting started

• Admins: There is no admin control required for this feature.
• End users:
  • To add your booking page to an email draft, select the Calendar Icon > click the correct booking page (or create a booking page) > see the booking page inserted into your email draft > hit Send.

Rollout pace

• Rapid Release domains: Full rollout (1–3 days for feature visibility) starting on July 15, 2025
• Scheduled Release domains: Full rollout (1–3 days for feature visibility) starting on July 28, 2025

Availability

• Appointment schedules are available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts at no additional charge.

Select features within appointment scheduling are only available to those with paid subscriptions. Please refer to this Help Center article to learn more.