Send mail as: Send mail with multiple addresses in Gmail

04/07/2018

If you are a customer service or sales person, chances are high that you have more than one email address to deal with customers. For example:

Personal email: nguyenha@gmail.com
Email provided by company: nguyenha@tencongty.com
Email for customer-specific support: support@tencongty.com

With these email addresses, each time they need to send with different addresses, users often have to go to each browser or tab containing that email address. This makes a lot of users feel dissatisfied when the workflow is interrupted like that.

To solve this problem, Gmail is allowing you to send email using multiple addresses on one browser interface, through the "Send email as".

To be able to use this feature, you need to follow these steps:

Table of contents

Step 1: Add the owning email address.

Send email as

In the interface Settings > Select tab “Accounts and Import" or "Accounts" > Send email as
In the Send mail as section, click "Add another email address”
Then, the system will display an interface to enter email address information:

Choose "Next Step”
Enter the SMTP server (for example, smtp.gmail.com or smtp.yourschool.edu) and the username and password on that account.
Click "Add Account”

Step 2: Confirm the address (You need to prove that the email address is yours):

Log in to the account you just added
Open the email sent to you by the system for confirmation
Click on the attached link

Step 3: Set default sending and replying

Change the default sending address (To always send email from a different address or under a different name):

Sign in to the app Gmail.
At the top right, click Settings Settings.
Click on the tab “Accounts and Import" or "Accounts".
In the "Send email as” to the right of the address you want to use, click “Make default".

Change the default reply-to address:

When you send a message, the reply goes to your original Gmail address by default. To select another address, follow these steps.

Sign in the app Gmail.
At the top right, click Settings Settings .
Click on the tab “Accounts and Import" or "Accounts".
In the "Send email as", click "edit info” next to your email address.
Click Specify a different “reply to” address.
Add a reply-to address.
If necessary, click Next Step.
Click Save.

So you have completed the necessary steps to be able to send messages using many different email addresses. To start sending mail from another address on the Gmail interface, you just need to

Click on the “Compose“.
When the compose message interface appears, you will see a To & From section to enter the incoming and outgoing mail addresses.
In the From section, click the down arrow and select the email you want to use for contact.