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Google Calendar adds new features to optimize your task management

What’s changing 

Google is adding two new options in Google Calendar., will help you better communicate your ownership of your work to your colleagues. Specifically, you can:

  • Create repeating office entries.
  • Divide your work hours into several segments each day.

For now, business hours segments will only be available on the web, and repeat office entries across web and Android devices. See below for more information about these features, including implementation details.

Who’s impacted

End users

Why it’s important

As many people have experienced changes to their work environment in the past year due to the impact of the epidemic, their work schedules have also changed, and the present will often be a combination of self-discipline. and other obligations. Google hopes that with the repeated addition of office items and segmented work hours, you can better organize your time and communicate with your colleagues.

time tracking google calendar

You can use fractional work hours to indicate when certain periods fall outside of your working hours. Working hours are visible on your calendar when someone needs to schedule a meeting with you.

In addition to using repetitive office items for breaks, you can use them to indicate times when you need to handle personal commitments, like childcare, exercise, and more. . They can also be used to better communicate part-time availability or certain days when you're always unavailable.

Additional details

Google calendar absence notification feature

Regularly announce not being at the office and Decline meetings

If you create a regular job out of the office and select “Automatically decline meetings”, a rejection meeting notice will be sent to the organizers of any meetings scheduled during your visit. is not present at the office. If the declined meeting is a recurring meeting, those organizers may receive multiple notifications, which are bundled for Gmail users, but not always for users of other email services .

Getting started

  • Admin: No action required.
  • End users: Visit the Help Center to learn more about dividing your work hours or creating duplicate office items in Google Calendar.

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