Easily copy your Gmail holds to Hangouts Chat in Google Vault

18/03/2019

Table of contents

What’s new:

As previously announced, starting April 16, 2019, the Mail retention rule and hold command will stop protecting messages in Hangouts classic. Instead, Hangouts Chat hold and hold rules preserve messages in both Hangouts classic and Chat. To continue protecting messages in Hangouts classic, before April 16, 2019, you will need to copy any existing Hold commands in Mail (that apply to messages in Hangouts classic) and apply them. them for Hangouts Chat in Google Vault. Now, Google is rolling out a new feature in Vault to help you copy Hold commands from Mail into Hangouts Chat, with just a few clicks.

Who’s impacted

Vault Admins only

Why you’d use it

This feature helps you ensure all your messages in classic Hangouts and Hangouts Chat are preserved by the same Vault policies as your classic Hangouts messages are today.

How to get started

Admins: In Vault,
- From the list of Vault matters, click on any matter that may contain Gmail holds. When viewing the list of holds in this matter, you can select multiple Mail holds at once.
- Select the Mail hold(s) and click Copy holds to Hangouts Chat. Hangouts Chat.
End users: No action required

Additional details

Note that Hangouts Chat doesn’t support holds based on date ranges or search terms, so they won’t be copied with the hold. You can also choose to extend these holds to cover conversations associated with these custodians in rooms.

Additionally, if you have a large number of holds in place, you can also use Vault APIs to duplicate your holds in bulk.